It is no surprise for a manager to face the truth that a challenge exist in every situation and it has a significant impact on the performance of the business. To overcome any challenge, it is important to recognize its existence.
Work is changing at a rapid pace and the team members and managers have to face a host of new challenges which are not easy to tackle. But it is well said that:
“Accept the challenges so that you can feel the exhilaration of victory” - George S
No matter what kind of challenge it is, there is a solution for all.
An effective management is crucial to the success of a business and to overcome challenges. But what will actually help you to manage the things? Of course, an online project management software is the solution.
Here are some functions of a project management tool that will help you and your team to conquer workplace challenges like a hero.
One obvious challenge for every manager is timely project completion. Project delay can result in a big loss for a company and it will lose its respect in the market. And if it continues for long, a company can go out of business. A project management software will help you to plan projects accordingly to ensure timely deliveries. It has tools like Gantt charts and time tracker to keep a track of tasks and it’s completion. You can also set milestones to make sure you do not miss on any important event.
What are your business goals and objectives? In the process of setting goals, the first thing you should know your goals and objectives. Then plan your work in order to achieve them. Using online project management software can help make setting goals easier and simpler. It will reform your business to reach new heights. You can set goals like marketing your products, improving the design, better service and much more. And using a software like ProofHub will help you to break down each goal to best key results.
Getting Rid of Messy Email Threads
How tedious it becomes to check those long email threads and reply to all in a go. There would be so many emails lined up and a project management tool will eliminate those confusing email threads to search important stuff. The team can have a single platform for sharing all important files, documents, new ideas and can be stored to view anytime.
As a manager, there are many duties to handle and out of all planning is at the top. It takes a lot of time in defining a path as to how things will execute, but a management software will save your much time. It is a good way to timely wrap up the planning process. You will get a central place to put all the important project related things and everyone can collect the points they need for their tasks.
Big projects mean more tasks. And it becomes more difficult to track who is doing what and where are the resources being utilized. By using a software, your every resource can be managed effectively leading to well-accomplished project goals. Tools like Gantt charts, time sheets, reports, tasks, to-do lists will be a great helping hand for management.
In nutshell, to keep projects streamlined and to conquer all the challenges, a project management software is essential. Simplify your work and be ready for success using the tool.
Working as an effective project manager requires a basic set of tools. A project manager will have demands and various responsibilities. There will be many things to do and not enough time to devote to all activities.
Healthy work management will follow a healthy work environment. And, the key to healthy work management lies in using a project management tool. With a project management tool, you can help your team manage their tasks and time better. If you're growing teams have access to such tools, you give them the freedom to perform in a best and quick way.
A project management tool will give you a solid foundation to build a proper management system. Let’s see how:
Share your work timeline on CALENDAR
All the people involved in a project will have to stay aware of everybody’s work activities. And online project management tools provide a calendar to its users that can be used to plan work for every single day. It will help all the team members to remember an upcoming event and task dates. Any important work commitments will not be missed any longer.
Projects can be linked with TIMESHEETS
One of the great features in a project management tool is the timesheets. Using timesheets with daily projects on a tool will result in greater productivity. It will help you to keep track of team’s performance by keeping a record of all time entries that they have devoted to their tasks. These timesheets can be exported for invoicing or billing. The time spent on a task can easily be tracked with automatic timer and can also be tracked manually. Overall, it helps an organization to stay productive and competitive.
Real-time REPORTING Features
Every task and project that is updated online is assembled in real time reports. Managing the tasks, teams, and projects with online project management software will provide an easy and simple view to all the tasks completed in a single window. You can give quick replies to any delay in tasks. The progress can be tracked in real-time by checking reports of all projects at once, individual projects, and reports of all resources at once. Thus, you can keep an eye on all your resources and projects.
Tool to PRIORITIZE TASKS
A project has big tasks and small tasks, some tasks are crucial at a time and some can be delayed. There are certain tasks that are dependent on other tasks. So, a team needs to know which tasks are of priority and when to deliver which task. By listing the priority of your tasks on management software will make work easy and streamlines. You can avoid wasting time and reach the deadline comfortably.
So, what are you waiting for? Pick a tool for your business that has all the required features and manage your projects in a streamlined way.
For s startup, a Gantt chart can be used as an effective tool to plan goals and analyze projects. When a startup is in its early stage, it’s main focus is to manage the day to day activities and have a reliable team to build the company and its services.
Adapted by Karol Adamiecki in 1896, and further by Henry Gantt in 1910s, Gantt charts display project schedules in graphical form of rows and columns. Online Gantt charts are a type of bar chart illustrating a project’s schedule and to see that the progress of the project is going as planned or not.
It gives a very simplified view of how long each task will take in excellent tracking and project planning tool to help complete every project efficiently. When used properly, Gantt charts will provide a number of benefits for startup teams. .
Let’s see how how :
Now tasks will be manageable
It is quite tough for a startup to please everyone and to create a great working environment. The main focus of a company is to deliver projects on time to the client without any overwork. A Gantt chart helps in managing tasks by splitting large projects into smaller ones. When a member completes one milestone, they can get the motivation to work better for completing the other tasks. This helps in managing the overall project , as the responsibilities can be shared by team members.
Now you can always track the work progress
Gantt charts are helpful in tracking the progress of tasks and also give a clear view of it. Before a task gets completed it is important to know where it has reached and have a clear visualization of the project. As a result, the problems can be addressed on time and solved for good results. With Gantt charts online, the progress of the project can be conveniently tracked.
Now you won’t miss any deadlines
For your startup, online Gantt charts is a necessity to maintain the entire timing of your projects submission. It will allow you to schedule tasks and you can plan the overall progress of the project by adjusting all tasks. Any changes made in one task will affect the other, thus the team will have an update on all dependent tasks and will complete it on time as they know the next task is dependent on their work. You can also see how much time the whole project will take and then accordingly plan your future projects.
There are plenty of new growth opportunities that the startups are constantly exploring. For the growth of a company it is quite essential to have an external support. A Gantt chart will provide that support and help the startup adapt to change and prepare for challenges that may come during a project.
Do you have a project management application in your phone? If no, it’s high time to download one. Why? Because the app can help you to carry your projects along wherever you go.
The application proves to be beneficial for you in a number of ways. It offers almost all the features required to manage a project well that too from anywhere and anytime. Read on to know what are the advantages of using the application -
The application also lets team members to strike tasks off once finished. In addition, you can set critical tasks, events, deadlines and dates as milestones. So, even when you are on the go, there’s no need to worry about missing critical project-related stuff in future. It’s that simple!
But with the app in your phone, you can easily monitor project progress by seeing which tasks have been completed, which are left and which are the ones that are currently under progress. On the basis of this information about the project, you can take the required actions and keep the work flowing in the right direction. For instance, if you find the progress at work going a bit too slow, you can take measures to speed it up.
The biggest benefit of using the application here is that you can store your stuff safely at one place even when you are away from your personal computer. You will not have to run everywhere to find the important information when you need it.
The best way to tackle this is to use the application for online discussion. With the app, you can get your team members, clients and other people related to the project, to discuss important things, irrespective of your and their location.
I am sure after going through the points mentioned here you will have a good idea why it becomes imperative to have a project management app installed in your phone. If you don’t have one up until now, then it is high time to check out the options and download one to manage your team and your projects in the best possible manner.
“Effective collaboration is about maximizing time, talent and tools to create value. The old way was the pass-along approach. I do my job and then pass along my work product to you. You do your piece of it and pass it along to somebody else” - Evan Rosen
Good collaboration at work can do wonders for you and your team. This is because it helps to connect better and yield better results. Emails, online conferences, phone calls and meetings are some of the ways that organizations use for team collaboration. But, so far, the best option to improve team collaboration is using a collaboration software.
In this article, I will give you 3 reasons to use the software at work -
A collaboration tool helps you in coming up with ideas to expand your business as well as solve any project-related issues. Just enter a topic in the tool and invite team members to participate in brainstorming sessions. With the software, you can ensure all the team members express their opinion, even the ones who generally speak less in face to face meetings.
Sometimes you have time to analyze a situation deeply and then reach a conclusion. On the other hand, there are times when you need to take a decision right away and there’s not much time even for an online discussion. In such a case, many software let you take quick decisions by offering the feature of group chat.
Right from the first day of your project, you can start uploading your documents and files into the software and keep it centralized. Besides, you can share your stuff with other team members whenever needed. The tool also lets you maintain notes, in which you can store your ideas, thoughts and other information. Again, you can share your notes with your team and ask for their suggestions on your ideas.
If you are among those who haven’t invested in the tool yet, you are missing something highly helpful for your team. So, take a right decision by going for one and see your teams collaborating in a better way.
“The critical ingredient is getting off your butt and doing something. It’s as simple as that. A lot of people have ideas, but there are few who decide to do something about them now. Not tomorrow. Not next week. But today. The true entrepreneur is a doer, not a dreamer” - Nolan Bushnell, An Entrepreneur.
Needless to say, an entrepreneur works really hard to make his business flourish. But, is it easy? Well, not at all! Running a business means managing everything right from your projects to your employees. And, you can handle all this easily by using a project management tool.
Let’s understand why every entrepreneur should invest in the software -
There are mainly four features in the tool that make collaboration quick and simple. A good software lets teams have online discussions. Some software even allow teams to have a group chat, making the experience even faster and smoother. Other than this, team members can share their files and documents with each other by just uploading them in the tool.
Today when there is rapid development in technology, remote work has become pretty common. But, entrepreneurs face the challenge to make it efficient and easy, and a project management software meets this challenge really well. Since the software runs on the cloud, a team member sitting anywhere in the world can access projects easily and therefore, work remotely.
After creating a task list in a project management tool and assigning work to your team, the next step should be to monitor project progress. With each task entered by your team in the tool together with the time spent to complete it, you get a fair idea of which tasks have been finished, which are in progress along with the ones in progress.
The above three points play a major role in deciding the success rate of a business. And, as an entrepreneur, you must focus on improving them. Obviously, it’s high time to try a project management system.
Before beginning this article, I have a question for you. How can you understand a piece of information better? Let me help you if you are not sure about the answer. If I give you a research data in two forms i.e. textual and graphical. Which form would be easier to understand? I expect you to say the graphical one. And, that’s where you get the answer to my previous question.
This is the reason why online gantt chart is used for project management. The software makes it pretty easy to interpret project information. By using gantt charts you can illustrate and visualize every step in a project. The tool simplifies project planning to a great extent and saves both your time and effort. But, before investing in a gantt chart tool you must ensure it has some specific features in it. Take a look at must-have features in the software -
An online gantt chart software lets you set key tasks, dates, deadlines, and events in a project as milestones. Milestones can be easily spotted in the tool with a diamond representing them. So, it’s possible to keep an eye on upcoming milestones so that you never miss them.
Here’s an example. Let’s suppose you want to market your content. First of all, you have to get it written by the writers in your team. Then only, it can be reviewed and finally sent to marketing experts in your team. With an online gantt chart, you can relate all the tasks with one another keeping their priority in mind.
By using gantt charts, you can easily see the percentage of tasks completed by your team members. With every team member entering this percentage, you can constantly track how much work a team member has completed in a specific time period and accordingly take steps if needed.
To sum up, I would say gantt charts are an amazing gift given to the world by Henry Gantt. Now, it’s up to you to take maximum advantage out of this wonderful tool. Let me know which tool you’re using currently and how it helps you and your team.
“Necessity is the mother of all invention” - Albert Einstein
For designers, it can be a little frustrating to collaborate and share design concepts. Designers have to travel to through the content that the client wish to put forward and convert that content into an appropriate media, so that the message reaches the audience. The whole process is followed through email, waiting for feedback and sorting through revision notes. They do not realize how easy it would become to share their designs with the help of online proofing software.
Bringing creativity out through design takes time. If you are a designer and are not familiar with proofing software, you might be spending so much of time in manually managing your approval workflow process. Online proofing is a safe and secure way to get your creative content approved and stay within budget to produce high quality work.
Let’s see what all solutions will a proofing software offer to your business:
File proofing: With proofing tool you can upload PDFs, images or designs to make review process simpler. You can also draw shapes, mark changes when giving feedback on the uploaded files. As you can involve many people in the same project, there are different versions of same file being circulated. The final version of the file that will be approved can be easily notified to all people involved.
File versioning: File versioning gives you option to upload new version of files on an already existing one so that you can compare the two versions. This eliminates the hassle of having to store multiple copies of the same file, which can be confusing at times during the sharing process. The best part is that while using a proofing tool you can directly add collaborators to the file, so there is no need to notify them individually.
Reduce excessive revisions: A proofing software provides easy to use markup and compare revision tools which reduces excessive revisions. You can just amend the changes to the file and add a comment in detail about the change.
Collaborate: If there are any files that can not be reviewed using the tool, you can collaborate by sharing comments and adding feedback on them. You can set your own approval paths on your designs, thus giving a seamless approval workflow process. Your projects can be approved faster and no associated person will be overlooked.
Reduces compliance risks: It also reduces the risk of compliance issues. How? As all the feedback is saved at one place so there is a less chance of missing any changes done. You can as well make your own pathway, so the right member see the changes made at the right time.
A comprehensive solution of online proofing includes all the above features. If you are facing challenges at work, now is the time to consider adopting online proofing software for your approval process.
Running an IT company is all about managing teams, handling constantly changing client requirements and meeting deadlines. And mind you handling all this is by no means a fairytale. In fact, if we look at the numbers they speak for themselves. A survey found that 54% of IT projects fail due to improper project management and only 3% doesn’t work as a result of technical challenges.
And there are numerous reasons behind it. But thanks to the rise of project management software, it has now become easy to deal with all the challenges faced by IT teams while handling projects.
Talking about meeting the challenges, let us have a look at some of the ways these online project management tools help IT teams to bring sanity in their life -
An online project management software gives you just the same experience. It saves you from the frustration of going through long email threads. An advanced project management system offers features like task management, collaboration and reporting; eliminating the need of exchanging emails altogether.
Again, project management software is the answer. Ask your team members to update their work in the tool. This way, you get to know what they are up to and what’s the project status, both in no time.
Now that we use the software, the team is able to keep everything organized at one place. The software allows you to keep anything and everything in it. Apart from storing your files and documents, the software lets you maintain notes in it, helping to save your ideas and thoughts instantly.
I will close the article with a quote by Bill Gates - “Information technology and business are becoming inextricably interwoven. I don't think anybody can talk meaningfully about one without the talking about the other”.
These are just a few of the top benefits you get using the tool. There’s a lot more in the list. I would suggest you to try the tool to experience every bit of it.
“Give me six hours to chop down a tree and I will spend the first four sharpening the axe” - Abraham Lincoln.
The same is true in the case of projects. Before you start with a project, it’s better to come up with a proper plan for it. A good plan not only helps you in running projects smoothly but also in dealing with potential problems and risks. Another benefit of planning your work is that it helps in the best utilization of your team’s effort and time, both.
But, how to make a plan close to perfection? A project planning software is the answer. Let’s find out how you can come up with a good project plan using the tool -
So, as soon as a project is finalized start making a task list using an online project planning software. Consider all your project requirements while making the list and divide lengthy tasks into as many subtasks as you want. You can also set deadlines for each task just to make sure that the plan runs on the right pace.
I also suggest you to set roles and responsibilities of every individual in the team. Again, considering their qualification and experience, you can assign them different roles like project manager and team member. This helps team members in keeping their focus only on what’s relevant to them.
Here’s how these milestones play an important role in keeping your team ahead. Dividing a task into different milestones helps in finishing work quickly. So, once a milestone is achieved, your team members will work towards other milestones and goals with more enthusiasm than before. This will, in turn, make them more productive, something every team should be.
In the end, I would say make your plans as solid as they can be. And, for that start using this amazing tool if you haven’t given it a try. It’ll certainly prove to be fruitful for your projects
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.