“Necessity is the mother of all invention” - Albert Einstein
For designers, it can be a little frustrating to collaborate and share design concepts. Designers have to travel to through the content that the client wish to put forward and convert that content into an appropriate media, so that the message reaches the audience. The whole process is followed through email, waiting for feedback and sorting through revision notes. They do not realize how easy it would become to share their designs with the help of online proofing software.
Bringing creativity out through design takes time. If you are a designer and are not familiar with proofing software, you might be spending so much of time in manually managing your approval workflow process. Online proofing is a safe and secure way to get your creative content approved and stay within budget to produce high quality work.
Let’s see what all solutions will a proofing software offer to your business:
File proofing: With proofing tool you can upload PDFs, images or designs to make review process simpler. You can also draw shapes, mark changes when giving feedback on the uploaded files. As you can involve many people in the same project, there are different versions of same file being circulated. The final version of the file that will be approved can be easily notified to all people involved.
File versioning: File versioning gives you option to upload new version of files on an already existing one so that you can compare the two versions. This eliminates the hassle of having to store multiple copies of the same file, which can be confusing at times during the sharing process. The best part is that while using a proofing tool you can directly add collaborators to the file, so there is no need to notify them individually.
Reduce excessive revisions: A proofing software provides easy to use markup and compare revision tools which reduces excessive revisions. You can just amend the changes to the file and add a comment in detail about the change.
Collaborate: If there are any files that can not be reviewed using the tool, you can collaborate by sharing comments and adding feedback on them. You can set your own approval paths on your designs, thus giving a seamless approval workflow process. Your projects can be approved faster and no associated person will be overlooked.
Reduces compliance risks: It also reduces the risk of compliance issues. How? As all the feedback is saved at one place so there is a less chance of missing any changes done. You can as well make your own pathway, so the right member see the changes made at the right time.
A comprehensive solution of online proofing includes all the above features. If you are facing challenges at work, now is the time to consider adopting online proofing software for your approval process.
Running an IT company is all about managing teams, handling constantly changing client requirements and meeting deadlines. And mind you handling all this is by no means a fairytale. In fact, if we look at the numbers they speak for themselves. A survey found that 54% of IT projects fail due to improper project management and only 3% doesn’t work as a result of technical challenges.
And there are numerous reasons behind it. But thanks to the rise of project management software, it has now become easy to deal with all the challenges faced by IT teams while handling projects.
Talking about meeting the challenges, let us have a look at some of the ways these online project management tools help IT teams to bring sanity in their life -
An online project management software gives you just the same experience. It saves you from the frustration of going through long email threads. An advanced project management system offers features like task management, collaboration and reporting; eliminating the need of exchanging emails altogether.
Again, project management software is the answer. Ask your team members to update their work in the tool. This way, you get to know what they are up to and what’s the project status, both in no time.
Now that we use the software, the team is able to keep everything organized at one place. The software allows you to keep anything and everything in it. Apart from storing your files and documents, the software lets you maintain notes in it, helping to save your ideas and thoughts instantly.
I will close the article with a quote by Bill Gates - “Information technology and business are becoming inextricably interwoven. I don't think anybody can talk meaningfully about one without the talking about the other”.
These are just a few of the top benefits you get using the tool. There’s a lot more in the list. I would suggest you to try the tool to experience every bit of it.
“Give me six hours to chop down a tree and I will spend the first four sharpening the axe” - Abraham Lincoln.
The same is true in the case of projects. Before you start with a project, it’s better to come up with a proper plan for it. A good plan not only helps you in running projects smoothly but also in dealing with potential problems and risks. Another benefit of planning your work is that it helps in the best utilization of your team’s effort and time, both.
But, how to make a plan close to perfection? A project planning software is the answer. Let’s find out how you can come up with a good project plan using the tool -
So, as soon as a project is finalized start making a task list using an online project planning software. Consider all your project requirements while making the list and divide lengthy tasks into as many subtasks as you want. You can also set deadlines for each task just to make sure that the plan runs on the right pace.
I also suggest you to set roles and responsibilities of every individual in the team. Again, considering their qualification and experience, you can assign them different roles like project manager and team member. This helps team members in keeping their focus only on what’s relevant to them.
Here’s how these milestones play an important role in keeping your team ahead. Dividing a task into different milestones helps in finishing work quickly. So, once a milestone is achieved, your team members will work towards other milestones and goals with more enthusiasm than before. This will, in turn, make them more productive, something every team should be.
In the end, I would say make your plans as solid as they can be. And, for that start using this amazing tool if you haven’t given it a try. It’ll certainly prove to be fruitful for your projects
A project management software finds use in all the departments of an organization. The sales department is also one of them. One of the main mottos of a firm is to sell as much of its products as possible. That’s where this department comes in. As per Reference.com, “Sales department can be defined as the division of a business that is responsible for selling products or providing services”.
So basically, this department is responsible for generating revenue for an organization. Even if you produce best products and services in your industry, a sound sales strategy is a must to sell them. It’s only due to sales that you can provide your products/services to your potential customers. So, it’s extremely important to manage your sales department well. Let's discuss how the software is helpful in managing sales -
The better a team is able to work together, the better results it will achieve. And, an online project management software is the best way to maintain smooth collaboration in a team. As it improves collaboration in a team, there is a positive effect on both the team’s work and organization’s sales. Besides, the software lets all the team members in sales department collaborate from one place. As a result, everyone feels connected to the team.
A project management software saves you from all this hassle. When it comes to a sales team, you need to track which sales targets have been achieved by which team members. Every sales target and the associated details can be added in the tool by team members. After that, you can get reports from the tool in no time. This way, you will easily get to know the sales status in the ongoing projects without breaking a sweat.
But, an online project management software does this for you while you remain busy with other important work. The tool lets you upload all the training-related files and documents into it. Then, employees can study them and ask for assistance, when needed. See, how simple it is!
So, get rid of all your worries related to sales management. Give project management system a try and improve your sales.
For businesses in general, there are several tools that can determine success. You need to be flexible and use organizational tools to take your business up the path of success.
What is a Gantt Chart?
Gantt chart tool is great to predict risks regarding milestones and to track the progress of your project against your deadline. It is a bar chart that shows a series of tasks on the timeline. Depending on the start date, the tasks are arranged on the timeline.
A Gantt chart displays information visually and is used for the following activities:
It is used by several business managers and teams to properly manage the projects. They can easily find what needs to be done and at what time. In case there are any delays, alterations can be done in the chart to balance it.
How gantt charts are used for planning projects in various spheres of business?
Thus in a nutshell, the tool can be used in several areas of business and has served as a reliable assistant for managers during all these years. It is one of the widely used tools because of its ability to visually communicate plans, schedules and tasks.
So, start importing your project data and transform it in the visual form using Gantt charts and see how it works!
In any kind of industry, large or small, IT or non IT, it is mandatory to deliver projects on time and within budget. If any of the projects are not organized, it can leave the business in jeopardy. You might have been in that losing statistics when the situation of a complex project comes your way.
What makes a project complex?
And many more… It is not that simple to determine the complexity!
We know that the future of most of the companies depends on managing complex projects. In order to step up the challenge of complex projects, project managers need to focus on some fundamental skills. The future of most of the companies depends on managing complex projects.
Now, let’s talk about the ways that can help businesses and managers to deal with these kind of projects:
Getting the right resources
The people you assign the task should have a good knowledge of the business and related topics. To be able to handle the projects, it is required to have resource gap analysis to estimate the skills available in the existing resources. Make sure you access large number of people. To make sure you have the adequate resources, know the needs of the team at various points.
Being flexible is important in a project and without proper management you cannot eliminate uncertainty and complexity. We are relying so much on digital tools. But you might be missing on collaboration, task management and effective communication and many other features. You can have a detailed management if you are using a project management tool that suits your business needs.
Follow the experts
When it comes to delivering complex projects successfully, an expert advice is one of the best ways. Business experts will have a lot to suggest you and say about it, listen to them! If you do not agree with their views, question them and collect the relevant information. They will surely contribute something valuable to you with their past experience.
Keeping track on deliverables
Are you keeping track of how much work is done in a day? What is the productivity of your team during each day involved in completing the project? If you aren’t, then you should develop the habit of keeping track on timely delivers. A project management tool will offer you the option to have a time track on the tasks completed and undergoing projects.
Have knowledge of what are you getting into
When heap of projects land up, you may forget to do your homework and start working on it without planning. Before you start a project, do a little research about the scope of work so that you have more accurate estimation of how you are going to work on it. Keep check of what and where you begin and where you finish up. And you will end up painting a clear picture of everything that needs to be done for the project.
When it comes to successful submission of projects, it is important to manage resources effectively. So, pick a project management tool for your business today!
“Coming together is a beginning; keeping together is progress; working together is success” - Henry Ford.
This quote by the popular American industrialist tells us why keeping a team together is so important. It’s one of the major things managers have to take care of. They need to make sure there’s no communication gap in the team and everyone is able to work in harmony. But, it isn’t an easy job!
Since there’s a lot of stuff to be tackled, a manager can easily get frustrated while handling a team. That’s where one needs to use a collaboration software. In this post, I will give you some solid reasons to support the use of this wonderful software -
This is especially beneficial for remote teams where people are working from different countries and locations. Thanks to online collaboration software it’s possible for such teams to carry out work just like the ones that work together at one place.
According to a post, an executive wastes 150 hours per year looking for lost information. That means nearly a month is spent searching for lost stuff. But, you can save this time by keeping all the information organized at one location. This can be done by uploading all the important files and documents into a collaboration software. This way you can find data within seconds when needed.
This is where again an online collaboration software comes into the picture. Using the allows you to discuss things with team members in real time and take decisions considering each individual’s perspective. The option of group chat makes the communication even faster than ever.
Although the software has a lot more to offer, I think the above reasons are more than enough to support its use. If you still have some questions on your mind or want to give suggestions, share them in the comments below. I will surely get back to you.
More and more teams are working in a distributed way and an essential part of their day to day workflow includes using the group chat tool. A group of people should have real - time communication to share ideas, plan strategies and make decisions to move work forward.
Virtual use of a software will boost team productivity, that is measured by the work produced by the individuals. If they are able to work much better and faster, overall productivity will be floating.
Among some of the main things, good communication is required for improving the productivity. A group chat software will enable easy communication amongst the group working on related tasks. The team members can ask relevant questions and have them answered.
There would be many times you wish to motivate your steam members to be more productive. You probably would have come across the difficulties to accomplish it. To be honest, to really improve the productivity, there should be a realization as to what is required to bring value to the company.
Let’s look at the ways effective communication will boost productivity at workplace:
There are many bad consequences if the individuals do not have the option of group chat or one on one chat in the workplace. Some tasks may be left incomplete, information may not be passed in the right way and productivity will go down.
To help streamline processes there are several tools that promote communication. Having the right tool can make all the difference in team productivity. What tool do you use to communicate?
It can be a real nightmare if you are dependent on a pen and paper to manage your project or even an excel sheet. Things may get out of your brain and create a mess. If you think for a while, then you would come to realize that things actually should not have been that way if you were a little more careful. Or even if you would have been using a project tracking software.
Businesses worldwide are embracing the practice of using the software. What is the nature of your business? You could be running a website, a marketing campaign or developing a product. What’s important is that your business should be managed properly. You need a project tracking software that will help to deliver the tasks in much easier and manageable way.
Have you ever faced the problem of inaccurate task execution or inefficient work that leads to undesirable consequences? To be protected from such consequences, it is much needed for companies to manage their projects with intuitive tools like task tracking to push business forward.
Everyday, thousands of teams are struggling to keep a track of what need to be done. Are you one of them? Gone will be the days of struggle if you will start using an online project tracking software. Let’s look at the benefits that a task tracking software will bring to your business:
Almost every project tracking tool can potentially save your time and efforts. So, why to worry when the technology is always there to support you? Give project tracking tool a try and see it helps you take your business and team productivity to the next level!
As per a report by The Project Management Institute, "Ineffective communications is the primary contributor to project failure one third of the time, and had a negative impact on project success more than half the time”. So, you can well imagine how critical it is for a team to interact effectively.
When it comes to team interaction, many organizations still use emails, online conference and many other ways. But, if I have to tell you the best method of doing this, it’s using a collaboration tool. The software assists in bringing your team members together irrespective of where they are. In this article, I will explain in detail what are the advantages of using the tool when you are running a team -
An online collaboration tool takes this pain away from your work life. You don’t have to stop your activities in between or wait others to finish theirs just to ask something. Basically, you can converse with your team even while working.
A collaboration tool aids in idea generation by letting teams discuss anything online that too in real time. With the software, you don’t have to face interruption in communication flow or waste time in interpreting information, since everything goes smoothly and doubts are cleared in real time.
Also because each and every file is stored at a single place, you can quickly find any previous or current file in a matter of seconds. Since the tool lets you do everything in real time, so as soon as a you upload a file/document everyone in the team gets notified on it.
A quote by Henry Ford says, "If everyone is moving forward together, then success takes care of itself". It doesn’t really matter which industry you work in or what position you hold in an organization, team collaboration always has important role to play in our career graph. This is why you must make sure that you and your team is able to collaborate in an effective manner. So, stop thinking and take action. Invest in a collaboration software today and see its magic.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.