Gone are the days when you have only had email as an option to connect and collaborate with your team. With advent of project collaboration software, you can now connect with your team in real-time, prioritize your work and accomplish your tasks quickly.
The aim of writing above points is to make you aware of the benefits of online collaboration software over emails. The following article will give you a deep insight about the benefits of online collaboration software for your projects and business. Save Time and Set Priorities Email reading is the most unproductive part of a professional’s daily routine. As per statistics, an average employee spends 1/4 of the day in email reading and replying. And this is true with most of us. Our day begins with a long list of emails and we spend the first hour viewing, analyzing and looking for relevant information in our emails. On the other hand, an online collaboration software lets you define priorities and plan out your day accordingly. It lets your employees respond to the urgent requirements of a project and accomplish goals accordingly. As a result of it, you can save a lot of time and work in an organized manner. Boost Productivity Do you know which is the easiest way to improve productivity at work? It is through seamless communication and collaboration with your team. If your team is too busy in reading emails and getting overloaded with information, they would never be able to deliver the work on time. And this is what emails do. With emails, you simply shoot information on your team, which either distracts them or makes them feel overburdened. A better idea is to opt for an online collaboration software, which lets you connect with your team anytime, anywhere. Using an online collaboration software, your team can share documents with each other which will automatically speed up the workflow. An efficient use of online collaboration software can help you boost productivity. Also, this helps your employees to plan their work as per the requirements of the project. Reduce Confusion and Add Clarity Emails contain a lot of information which often gets lost due to forwarding, CC's and BCC's. Also, fetching relevant information from a thread of emails is a time-consuming task. Instead of troubling yourself and your employees with emails it is better to switch to an online collaboration software where you have access to a common dashboard through which you can share the right information with the right audience at the right time. In this way, you can easily communicate with your team members and they can also interact with you to share their ideas. This reduces the chances of communication and brings out clarity within the team. Facilitate Meaningful Collaboration A project collaboration software can improve the way you collaborate with your team in a project. Email is not meant for collaboration. Here’s a simple way to know this better. At times, your document requires a simple edit say an insertion or deletion of a line. Now, every time you make this change you will have to forward the new file in the mail. So, the other person will receive a large number of emails every time a change is done. With an online collaboration software, you can share the new file as and when required with the right audience. This helps everyone in the project to keep a track of the progress and make further plans accordingly. There are endless advantages of online collaboration software over emails. In fact, it just changes the way you handle your projects allowing you to work in a more efficient way.
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AuthorSharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time. |