Do you have a project management application in your phone? If no, it’s high time to download one. Why? Because the app can help you to carry your projects along wherever you go.
The application proves to be beneficial for you in a number of ways. It offers almost all the features required to manage a project well that too from anywhere and anytime. Read on to know what are the advantages of using the application -
The application also lets team members to strike tasks off once finished. In addition, you can set critical tasks, events, deadlines and dates as milestones. So, even when you are on the go, there’s no need to worry about missing critical project-related stuff in future. It’s that simple!
But with the app in your phone, you can easily monitor project progress by seeing which tasks have been completed, which are left and which are the ones that are currently under progress. On the basis of this information about the project, you can take the required actions and keep the work flowing in the right direction. For instance, if you find the progress at work going a bit too slow, you can take measures to speed it up.
The biggest benefit of using the application here is that you can store your stuff safely at one place even when you are away from your personal computer. You will not have to run everywhere to find the important information when you need it.
The best way to tackle this is to use the application for online discussion. With the app, you can get your team members, clients and other people related to the project, to discuss important things, irrespective of your and their location.
I am sure after going through the points mentioned here you will have a good idea why it becomes imperative to have a project management app installed in your phone. If you don’t have one up until now, then it is high time to check out the options and download one to manage your team and your projects in the best possible manner.
“Effective collaboration is about maximizing time, talent and tools to create value. The old way was the pass-along approach. I do my job and then pass along my work product to you. You do your piece of it and pass it along to somebody else” - Evan Rosen
Good collaboration at work can do wonders for you and your team. This is because it helps to connect better and yield better results. Emails, online conferences, phone calls and meetings are some of the ways that organizations use for team collaboration. But, so far, the best option to improve team collaboration is using a collaboration software.
In this article, I will give you 3 reasons to use the software at work -
A collaboration tool helps you in coming up with ideas to expand your business as well as solve any project-related issues. Just enter a topic in the tool and invite team members to participate in brainstorming sessions. With the software, you can ensure all the team members express their opinion, even the ones who generally speak less in face to face meetings.
Sometimes you have time to analyze a situation deeply and then reach a conclusion. On the other hand, there are times when you need to take a decision right away and there’s not much time even for an online discussion. In such a case, many software let you take quick decisions by offering the feature of group chat.
Right from the first day of your project, you can start uploading your documents and files into the software and keep it centralized. Besides, you can share your stuff with other team members whenever needed. The tool also lets you maintain notes, in which you can store your ideas, thoughts and other information. Again, you can share your notes with your team and ask for their suggestions on your ideas.
If you are among those who haven’t invested in the tool yet, you are missing something highly helpful for your team. So, take a right decision by going for one and see your teams collaborating in a better way.
“The critical ingredient is getting off your butt and doing something. It’s as simple as that. A lot of people have ideas, but there are few who decide to do something about them now. Not tomorrow. Not next week. But today. The true entrepreneur is a doer, not a dreamer” - Nolan Bushnell, An Entrepreneur.
Needless to say, an entrepreneur works really hard to make his business flourish. But, is it easy? Well, not at all! Running a business means managing everything right from your projects to your employees. And, you can handle all this easily by using a project management tool.
Let’s understand why every entrepreneur should invest in the software -
There are mainly four features in the tool that make collaboration quick and simple. A good software lets teams have online discussions. Some software even allow teams to have a group chat, making the experience even faster and smoother. Other than this, team members can share their files and documents with each other by just uploading them in the tool.
Today when there is rapid development in technology, remote work has become pretty common. But, entrepreneurs face the challenge to make it efficient and easy, and a project management software meets this challenge really well. Since the software runs on the cloud, a team member sitting anywhere in the world can access projects easily and therefore, work remotely.
After creating a task list in a project management tool and assigning work to your team, the next step should be to monitor project progress. With each task entered by your team in the tool together with the time spent to complete it, you get a fair idea of which tasks have been finished, which are in progress along with the ones in progress.
The above three points play a major role in deciding the success rate of a business. And, as an entrepreneur, you must focus on improving them. Obviously, it’s high time to try a project management system.
Before beginning this article, I have a question for you. How can you understand a piece of information better? Let me help you if you are not sure about the answer. If I give you a research data in two forms i.e. textual and graphical. Which form would be easier to understand? I expect you to say the graphical one. And, that’s where you get the answer to my previous question.
This is the reason why online gantt chart is used for project management. The software makes it pretty easy to interpret project information. By using gantt charts you can illustrate and visualize every step in a project. The tool simplifies project planning to a great extent and saves both your time and effort. But, before investing in a gantt chart tool you must ensure it has some specific features in it. Take a look at must-have features in the software -
An online gantt chart software lets you set key tasks, dates, deadlines, and events in a project as milestones. Milestones can be easily spotted in the tool with a diamond representing them. So, it’s possible to keep an eye on upcoming milestones so that you never miss them.
Here’s an example. Let’s suppose you want to market your content. First of all, you have to get it written by the writers in your team. Then only, it can be reviewed and finally sent to marketing experts in your team. With an online gantt chart, you can relate all the tasks with one another keeping their priority in mind.
By using gantt charts, you can easily see the percentage of tasks completed by your team members. With every team member entering this percentage, you can constantly track how much work a team member has completed in a specific time period and accordingly take steps if needed.
To sum up, I would say gantt charts are an amazing gift given to the world by Henry Gantt. Now, it’s up to you to take maximum advantage out of this wonderful tool. Let me know which tool you’re using currently and how it helps you and your team.
“Necessity is the mother of all invention” - Albert Einstein
For designers, it can be a little frustrating to collaborate and share design concepts. Designers have to travel to through the content that the client wish to put forward and convert that content into an appropriate media, so that the message reaches the audience. The whole process is followed through email, waiting for feedback and sorting through revision notes. They do not realize how easy it would become to share their designs with the help of online proofing software.
Bringing creativity out through design takes time. If you are a designer and are not familiar with proofing software, you might be spending so much of time in manually managing your approval workflow process. Online proofing is a safe and secure way to get your creative content approved and stay within budget to produce high quality work.
Let’s see what all solutions will a proofing software offer to your business:
File proofing: With proofing tool you can upload PDFs, images or designs to make review process simpler. You can also draw shapes, mark changes when giving feedback on the uploaded files. As you can involve many people in the same project, there are different versions of same file being circulated. The final version of the file that will be approved can be easily notified to all people involved.
File versioning: File versioning gives you option to upload new version of files on an already existing one so that you can compare the two versions. This eliminates the hassle of having to store multiple copies of the same file, which can be confusing at times during the sharing process. The best part is that while using a proofing tool you can directly add collaborators to the file, so there is no need to notify them individually.
Reduce excessive revisions: A proofing software provides easy to use markup and compare revision tools which reduces excessive revisions. You can just amend the changes to the file and add a comment in detail about the change.
Collaborate: If there are any files that can not be reviewed using the tool, you can collaborate by sharing comments and adding feedback on them. You can set your own approval paths on your designs, thus giving a seamless approval workflow process. Your projects can be approved faster and no associated person will be overlooked.
Reduces compliance risks: It also reduces the risk of compliance issues. How? As all the feedback is saved at one place so there is a less chance of missing any changes done. You can as well make your own pathway, so the right member see the changes made at the right time.
A comprehensive solution of online proofing includes all the above features. If you are facing challenges at work, now is the time to consider adopting online proofing software for your approval process.
Running an IT company is all about managing teams, handling constantly changing client requirements and meeting deadlines. And mind you handling all this is by no means a fairytale. In fact, if we look at the numbers they speak for themselves. A survey found that 54% of IT projects fail due to improper project management and only 3% doesn’t work as a result of technical challenges.
And there are numerous reasons behind it. But thanks to the rise of project management software, it has now become easy to deal with all the challenges faced by IT teams while handling projects.
Talking about meeting the challenges, let us have a look at some of the ways these online project management tools help IT teams to bring sanity in their life -
An online project management software gives you just the same experience. It saves you from the frustration of going through long email threads. An advanced project management system offers features like task management, collaboration and reporting; eliminating the need of exchanging emails altogether.
Again, project management software is the answer. Ask your team members to update their work in the tool. This way, you get to know what they are up to and what’s the project status, both in no time.
Now that we use the software, the team is able to keep everything organized at one place. The software allows you to keep anything and everything in it. Apart from storing your files and documents, the software lets you maintain notes in it, helping to save your ideas and thoughts instantly.
I will close the article with a quote by Bill Gates - “Information technology and business are becoming inextricably interwoven. I don't think anybody can talk meaningfully about one without the talking about the other”.
These are just a few of the top benefits you get using the tool. There’s a lot more in the list. I would suggest you to try the tool to experience every bit of it.
“Give me six hours to chop down a tree and I will spend the first four sharpening the axe” - Abraham Lincoln.
The same is true in the case of projects. Before you start with a project, it’s better to come up with a proper plan for it. A good plan not only helps you in running projects smoothly but also in dealing with potential problems and risks. Another benefit of planning your work is that it helps in the best utilization of your team’s effort and time, both.
But, how to make a plan close to perfection? A project planning software is the answer. Let’s find out how you can come up with a good project plan using the tool -
So, as soon as a project is finalized start making a task list using an online project planning software. Consider all your project requirements while making the list and divide lengthy tasks into as many subtasks as you want. You can also set deadlines for each task just to make sure that the plan runs on the right pace.
I also suggest you to set roles and responsibilities of every individual in the team. Again, considering their qualification and experience, you can assign them different roles like project manager and team member. This helps team members in keeping their focus only on what’s relevant to them.
Here’s how these milestones play an important role in keeping your team ahead. Dividing a task into different milestones helps in finishing work quickly. So, once a milestone is achieved, your team members will work towards other milestones and goals with more enthusiasm than before. This will, in turn, make them more productive, something every team should be.
In the end, I would say make your plans as solid as they can be. And, for that start using this amazing tool if you haven’t given it a try. It’ll certainly prove to be fruitful for your projects
A project management software finds use in all the departments of an organization. The sales department is also one of them. One of the main mottos of a firm is to sell as much of its products as possible. That’s where this department comes in. As per Reference.com, “Sales department can be defined as the division of a business that is responsible for selling products or providing services”.
So basically, this department is responsible for generating revenue for an organization. Even if you produce best products and services in your industry, a sound sales strategy is a must to sell them. It’s only due to sales that you can provide your products/services to your potential customers. So, it’s extremely important to manage your sales department well. Let's discuss how the software is helpful in managing sales -
The better a team is able to work together, the better results it will achieve. And, an online project management software is the best way to maintain smooth collaboration in a team. As it improves collaboration in a team, there is a positive effect on both the team’s work and organization’s sales. Besides, the software lets all the team members in sales department collaborate from one place. As a result, everyone feels connected to the team.
A project management software saves you from all this hassle. When it comes to a sales team, you need to track which sales targets have been achieved by which team members. Every sales target and the associated details can be added in the tool by team members. After that, you can get reports from the tool in no time. This way, you will easily get to know the sales status in the ongoing projects without breaking a sweat.
But, an online project management software does this for you while you remain busy with other important work. The tool lets you upload all the training-related files and documents into it. Then, employees can study them and ask for assistance, when needed. See, how simple it is!
So, get rid of all your worries related to sales management. Give project management system a try and improve your sales.
For businesses in general, there are several tools that can determine success. You need to be flexible and use organizational tools to take your business up the path of success.
What is a Gantt Chart?
Gantt chart tool is great to predict risks regarding milestones and to track the progress of your project against your deadline. It is a bar chart that shows a series of tasks on the timeline. Depending on the start date, the tasks are arranged on the timeline.
A Gantt chart displays information visually and is used for the following activities:
It is used by several business managers and teams to properly manage the projects. They can easily find what needs to be done and at what time. In case there are any delays, alterations can be done in the chart to balance it.
How gantt charts are used for planning projects in various spheres of business?
Thus in a nutshell, the tool can be used in several areas of business and has served as a reliable assistant for managers during all these years. It is one of the widely used tools because of its ability to visually communicate plans, schedules and tasks.
So, start importing your project data and transform it in the visual form using Gantt charts and see how it works!
In any kind of industry, large or small, IT or non IT, it is mandatory to deliver projects on time and within budget. If any of the projects are not organized, it can leave the business in jeopardy. You might have been in that losing statistics when the situation of a complex project comes your way.
What makes a project complex?
And many more… It is not that simple to determine the complexity!
We know that the future of most of the companies depends on managing complex projects. In order to step up the challenge of complex projects, project managers need to focus on some fundamental skills. The future of most of the companies depends on managing complex projects.
Now, let’s talk about the ways that can help businesses and managers to deal with these kind of projects:
Getting the right resources
The people you assign the task should have a good knowledge of the business and related topics. To be able to handle the projects, it is required to have resource gap analysis to estimate the skills available in the existing resources. Make sure you access large number of people. To make sure you have the adequate resources, know the needs of the team at various points.
Being flexible is important in a project and without proper management you cannot eliminate uncertainty and complexity. We are relying so much on digital tools. But you might be missing on collaboration, task management and effective communication and many other features. You can have a detailed management if you are using a project management tool that suits your business needs.
Follow the experts
When it comes to delivering complex projects successfully, an expert advice is one of the best ways. Business experts will have a lot to suggest you and say about it, listen to them! If you do not agree with their views, question them and collect the relevant information. They will surely contribute something valuable to you with their past experience.
Keeping track on deliverables
Are you keeping track of how much work is done in a day? What is the productivity of your team during each day involved in completing the project? If you aren’t, then you should develop the habit of keeping track on timely delivers. A project management tool will offer you the option to have a time track on the tasks completed and undergoing projects.
Have knowledge of what are you getting into
When heap of projects land up, you may forget to do your homework and start working on it without planning. Before you start a project, do a little research about the scope of work so that you have more accurate estimation of how you are going to work on it. Keep check of what and where you begin and where you finish up. And you will end up painting a clear picture of everything that needs to be done for the project.
When it comes to successful submission of projects, it is important to manage resources effectively. So, pick a project management tool for your business today!
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.