When you are running a project, you need to control multiple activities in order complete it on time. Missing deadlines or not finishing tasks in a proper order can affect a project’s success rate to a great extent. But, there is a solution to all such problems. I am talking about gantt chart software here.
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It is a pretty popular tool used by project managers to make their life easy. The software shows tasks/events against time, giving you a fair idea about the project status. By using the software, you get to know about different tasks in a project, their relationship with each other along with overall deadline of the project.
If you are not using one, then here is a look at the reasons why you must -
I think the software is a must have if you have the responsibility of delivering a project successfully. In addition, it will prove to be highly beneficial for improving team productivity and coordination. So, go for the tool without giving a second thought.
Remote work has many benefits, but at the same time it brings some major challenges into your worklife. With expansion of the internet, it has become easier to remain connected with people even when you are away from your workplace. Many organizations hire talent from different parts of the world. This is why there are many teams out there, which work remotely.
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Many remote teams use emails, phone calls and online conferences to interact with one another. But, instead of using these multiple ways, you can go for the complete solution online collaboration software. This article will let you know how the software makes remote work easy -
In addition, the tool allows you to share relevant files with people added in the tool. You can upload files directly from computer or from the applications your software is integrated with.
Another advantage of using group chat is that you can view chat history to find an important piece of information from the past conversation. At times, you are busy with some important piece of work and don’t want any kind of disturbance. In that case, the software gives you the option of putting the chat on mute.
After uploading a file in the tool, you can add collaborators to it. The collaborators can give their feedback directly on the file shared by you. They can show the required changes by highlighting them in the file and explain the changes in a better way by adding comments on the same file. This way, you get to know the exact areas requiring changes, so everything remains clear.
In essence, an online collaboration tool will streamline your projects even when team members are scattered all over the world. So, if you are running a remote team you must go for the software.
As they say, “A good beginning makes a good ending”. If you are able to come up with a great plan for a project you have already laid a strong foundation for it. The problem is many people find it difficult to draft that perfect plan for their projects. But, what if you get the complete solution to all your project planning needs. Yes, there is one such solution called online project planning software.
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It is undoubtedly a great option to consider if you face problems in project planning. But, at the same time you should know how to make the best out of the software. I have come up with this article to let you know the same. So, let’s find out how to use the tool for maximum benefit-
Using a software is not enough; you should know about each and every benefit it offers. Now that you know how useful a project planning software is, use it to your full advantage. And, do let me know how it helped to bring positive change into your work life.
Have you recently started a business or planned something in this direction? In case you have already started, you must be taking each and every step carefully. And, if you are in planning phase, I hope you are considering things from every perspective. Whether you have already run a business or are new to it, careful approach is a must to climb the ladder of success.
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Let me ask you a question. Did you think about using an online project management software while drafting your business plan? If you didn’t, I am here to tell you that your startup requires it to grow into a full fledged business. Read on to know why -
I would suggest you to go for the software since it will certainly help you to take your business to new heights. So, don’t forget to add it to your list of business expenditures. An investment in a project management tool is an investment in future of your business. The tool will make your startup’s foundation strong today and stronger tomorrow.
Today, almost every organization uses the internet to run its projects. Mainly, there are two ways to manage your work online i.e. exchanging emails and using chat. Both these ways of communication work fine. But, what if there’s a better option available?
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Well, there is one. And that option is known as a task management software.
If you haven’t switched to a task management tool yet, it’s time to think about it seriously. This is because it has the capability to turn your information and ideas into actions. Right from the beginning of a project to its end, the software assists in maintaining a smooth workflow.
Here’s how it works -
All your team members get notified about work in real time. Everyone gets to know which activities have been assigned to whom and what are the due dates for the same. As soon as a task is completed everyone added in the tool gets notified. This helps to keep your team on the same page and stay updated on latest changes in tasks.
All in all, the software eliminates the need of switching between folders and browser windows to manage your work.
At times, it’s needed to share a file to explain a task in a better way. The software lets you do the same. You can easily attach relevant files to your tasks and assign them.
A task management software also assists you in brainstorming on various topics thanks to online discussions. You can review ideas or information stored in the tool anytime, and collaborate with your team no matter if they are located in the same building or spread across the globe.
An online task management software helps you to do just that. Thanks to reports in the software, you can easily check everything about the project in quick. Right from the number of tasks completed in the project to the availability of resources and their utilization - everything is available right in front of your eyes.
So, it will save your time on follow up by showing the progress as team members update their work.
If you have a team that struggles to manage its tasks, a task tracking tool can come to your rescue. It will bring peace and happiness into your and your team’s work life. And, you can be sure to get more done in less time!
Systemization by the sound of it doesn't look as something exciting. As a manager turning things you do daily into something repeatable is a chore that you will best want to avoid.
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The downside is that resisting something like this comes at a cost which may hurt you a little. Just think of times when a team member takes a vacation and another one comes in so as to step in his shoes. Would he exactly know how to keep things on the same pace as before?
If you are one of those managers who are struggling to get things done, then it’s time to think again.
But trust me it can just lie on the opposite end. Thanks to the software technology today it can be as simple as downloading an online collaboration tool or better a project management software.
Systemization works as a three step process:
Let’s look at how systemization can benefit you:
To make sure this step works, you can run an audit for all the client steps. From first point of contact to the end of the project. This mapping out process can then be taken to a collaboration tool where you can identify which internal roadmaps will work best for you.
A well established system leaves no room for mistakes because of judgements and errors. And if they occur, the chances of knowing where the mistake lies increase drastically.
Remember that streamlining is the best and the most efficient way of becoming flexible. And this is a paradox that actually helps.
“Proper planning and preparation prevents poor performance” - Stephen Keague
Planning is an integral part of any type of project. When you plan, you have an intention of achieving something better. With a good plan, there are more chances of executing a project successfully since everything is mentioned in simple and clear words.
But, it’s not easy to come up with a perfect plan. Even if you are able to prepare one, it takes a lot of effort and time. Using a project planning software, you can save your time and efforts both while drafting a plan. Today, I will tell you some reasons to go for the tool -
A project planning tool lets you carry out discussions smoothly. You just need to enter the topic you want discussion on and add collaborators. That’s it! With ideas and suggestions added in the comments, you can draft a plan easily.
For instance, you can assign roles like admin, manager and normal user to different members of your team. An advanced tool gives you the option of creating new roles according to your organization’s requirement.
This feature lets you set time estimates for different tasks. By doing this, it becomes easy to compare the time spent on tasks with the estimate time.
This way you will never miss important dates of your project. And, whenever you achieve a milestone, you get to know where you are.
Considering all the above points you can make up your mind to give the tool a try. I would say it will certainly prove beneficial for you.
Humans are visual creatures. We understand a piece of information better in its visual form than the written one. With visual form, we are able to remember more and there are less chances of misinterpreting things.
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The same applies to project management. Visualizing a project helps to understand it in a better way. And, a gantt chart software is the best way to visualize each and every step in your project.
There are a number of gantt chart tools out there. But, you need to choose the best - the one that has all the essential features. In today’s article, I am going to discuss a few points you should consider before going for the software -
Let me explain this with an example. If you are making a pamphlet, its content and design should be on your priority list. Once you zeroed in on these two aspects, only then you can get the pamphlets printed.
A gantt chart software should let you set task dependencies. Doing this, you will be able to see the effect of a task on the dependent ones. Also, your team members will become more responsible knowing that other people’s work depends on when they complete theirs.
Here, the feature of checking percentage completion comes to your rescue. By using an advanced gantt chart software, you can enter how much percentage of a task has been completed and how much you are left with.
Since you are able to add your task completion percentage, you can keep track of your work progress. And, once you know where you are lagging behind you can take appropriate measures to meet deadlines on time.
After achieving a milestone you can analyze which parts of the work went well and where you need to improve. And on basis of that, you can plan ahead. Also, you feel satisfied and encouraged to move further when you achieve project milestones. So, make sure to go for the tool using which you can view milestones.
All in all, the above features are a must in a gantt chart software. So, before you go for one, you should surely consider them.
Today, freelancing has emerged as a good option to work from home! It lets you earn even when you don’t want to join an office. If you are a freelancer, you don’t need to wake up early to get ready for office. Sounds great?
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But, working as a freelancer is not easy. At home, you may easily lose your focus as you have choice to work at anytime. And, this in turn affects delivery of work on time. There are many other challenges that freelancers face in their worklife. To meet such challenges, a freelancer can use an online project management system at work. Let’s find out how this tool helps to make their work life easy -
Freelancing is undoubtedly a great opportunity if you want to continue your career without restricting yourself to work in a 9-5 office. And, a project management system helps to make a freelancer’s work much faster and smoother than earlier.
Task management is the beginning of a project. And, it is said that a good beginning makes a good ending. Today, it has become quite easy to manage work thanks to task management tools. Many companies are using the tool to bring change in the way they manage their work. It assists in collaborating and communicating, all from one place making teamwork efficient and effective.
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Read on to know how such a tool is beneficial for small teams -
A task management tool lets you divide a project into tasks and subtasks for smooth workflow. In addition to this, you can set time estimates to track the progress of your project. You can also provide task details to explain things better. You can even assign a task to an individual or multiple people in your team.
And, they in turn slow down the overall productivity of the whole project. These small things can make a large differences. Task management tools are your best way to avoid such risks.
These are a few selected examples of how a task management tool can be of use to you and your small team. If you and your team are on a constant struggle, things will only grow worse for you as the members increase. Start using a project management tool and see the difference for yourself.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.