Project management is challenging. There’s no denying that! Therefore, it’s only wise to accept its challenges and start working on ways to best tackle them. Both managers and team members have to navigate through a lot of pain points.
So, what can we do to fix them? The easiest solution is to opt for a project management tool. In this post, readers will get to know what are the pain points of managing projects and how a project planning software can remedy them.
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This is a huge pain point which gets worse when teams are large. So many things to track, so many files, documents, deadlines, work reports to manage, and what not! All these things combined can drive any manager insane unless of course you have a mechanism to turn things around.
A project management tool is the perfect way to end the pain that comes with disorganization in a project. These software connects everything for easy comprehension. You can assign responsibilities, delegate, keep an eye on deadlines, know what teams are upto, and everything from just one place. The tool is there to give answers to all your queries instantly.
Organizations have long struggled to make it easy to trace accountability. Team members in particular will be pleased if there was a system in place for it. Nobody likes being accountable for other people’s mistakes. But, in the absence of a project management software, it is easy to play blame-games.
However, when planning software comes in picture, every single task can be traced back to whom it was assigned/delegated. Managers can figure out easily whose failure of responsibility has set things back. You can also reward outstanding performers for their hard work instead of giving their credit to someone else.
It’s not uncommon for managers to feel lost in the smaller details of a project and end-up failing to see the bigger picture in this process. The opposite is also true. There can be times when there’s such an overload of information that some of the smaller yet important details could be easily overlooked.
An online project management software remedies that problem by consolidating a large pool of information. You have everything from documents and report sheets to images and task details; all in one place. All that makes briefing super-easy.
4. Information visibility
Information/data is powerful for any business organization. There can be times when a person may not have easy access to the required piece of information. Lack of visibility or access of right information to right people is another pain point that lot of organizations struggle with.
Project planning software allow you to give/restrict information access to certain group of individuals depending on what role they play in. Managers can exercise control on information sharing and visibility without the complications of too many protocols involved in doing so.
How else do you think these software help in remedying common project management issues? If you would like to add anything to the post, let us know in the comments!
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.