“Necessity is the mother of all invention” - Albert Einstein
For designers, it can be a little frustrating to collaborate and share design concepts. Designers have to travel to through the content that the client wish to put forward and convert that content into an appropriate media, so that the message reaches the audience. The whole process is followed through email, waiting for feedback and sorting through revision notes. They do not realize how easy it would become to share their designs with the help of online proofing software.
Bringing creativity out through design takes time. If you are a designer and are not familiar with proofing software, you might be spending so much of time in manually managing your approval workflow process. Online proofing is a safe and secure way to get your creative content approved and stay within budget to produce high quality work.
Let’s see what all solutions will a proofing software offer to your business:
File proofing: With proofing tool you can upload PDFs, images or designs to make review process simpler. You can also draw shapes, mark changes when giving feedback on the uploaded files. As you can involve many people in the same project, there are different versions of same file being circulated. The final version of the file that will be approved can be easily notified to all people involved.
File versioning: File versioning gives you option to upload new version of files on an already existing one so that you can compare the two versions. This eliminates the hassle of having to store multiple copies of the same file, which can be confusing at times during the sharing process. The best part is that while using a proofing tool you can directly add collaborators to the file, so there is no need to notify them individually.
Reduce excessive revisions: A proofing software provides easy to use markup and compare revision tools which reduces excessive revisions. You can just amend the changes to the file and add a comment in detail about the change.
Collaborate: If there are any files that can not be reviewed using the tool, you can collaborate by sharing comments and adding feedback on them. You can set your own approval paths on your designs, thus giving a seamless approval workflow process. Your projects can be approved faster and no associated person will be overlooked.
Reduces compliance risks: It also reduces the risk of compliance issues. How? As all the feedback is saved at one place so there is a less chance of missing any changes done. You can as well make your own pathway, so the right member see the changes made at the right time.
A comprehensive solution of online proofing includes all the above features. If you are facing challenges at work, now is the time to consider adopting online proofing software for your approval process.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.