Work management is one of the most daunting tasks. Every manager in this world is always on a hunt to find various methods, techniques, practices or work management software that can help him and his teams manage work. Accomplishing various tasks, managing teams, fostering collaboration, budgeting, streamlining workflow are some of the common challenges that they experience at the workplace. Now, different managers employ different techniques or methods but there are some common practices that are used by most of them in order to manage their work.
Let us have a look at various techniques that can be used for better work management.
Planning is the key
The very first thing that can help you manage the workload is planning how it can be completed in a specific time frame. All the successful managers indulge in extensive planning while working on a project. This includes everything from defining the objectives to the deliverables expected from the team. This also involves how many team members are required in a team, budgeting, cost estimation and the estimated project completion date. Thus, planning is one of the most important factors that can dramatically help you lessen the workload at the workplace.
Break bigger tasks into smaller ones
After the planning is done, the next step is to start taking action on the work for its successful completion. It is a proven fact that there are higher chances of work being completed on time, if it is broken into a number of steps or tasks. It is a psychological hack that lets your brain to think of it as a number of small tasks to completed than a huge iceball of work. So, breaking a project into a number of tasks will surely be of great help to you.
One of the ways that can help you manage work and save time is prioritizing it. Prioritization means managing or arranging work in order of its relative importance. In simpler words, it means deciding what needs to be done first. While working on a project, not every task is of equal importance. Some are important while others urgent.
Prioritizing work can help you put your focus and attention on relatively important tasks. This will not only keep the work on track but will also keep you motivated for completing the remaining tasks as well.
Choose the right work management tool
Now, if you are doing everything on your own, the chances are you will be spending a lot of time doing those tasks all by yourself. This is where an online work management software comes into the picture. Some of the benefits of using a work management tool, like ProofHub, include effective project planning and resource allocation, easy file management and sharing, and tracking project evolution. Moreover, they also contribute in enhanced productivity.
These are the few tried and tested practices and methods that can help you effectively manage work. Moreover, there are other techniques as well that can help you save time and prioritize work. But, in today’s era, employing the right work management tool can do wonders for you.
At ProofHub, there are no reliable hours slipping through the cracks. Do you know why? Because we are keeping a track of every task done on our online time tracking tool. It is an important part of every kind of work, whether you are working for a company or running a business. Time is always going to be on the top of your mind. You can keep an easy track of your employees and determine salary or pay rate. A time tracking app will help you create reports and export to an invoicing tool. You can directly connect your time sheets with other billing software that are integrated with the tool, giving you a simplified experience.
What to look for in your time tracking software?
With just a touch of a button, you can get the latest time records of tasks. If you are in a research mode, make sure your online tracking tool offers you as much as you are spending on it.
It will reflect the success
Time tracking in combination with a proper setup will keep a track of how much time the employees put into a specific task. The 4 main things including employees, time, projects and rates are all kept on track. If you’re using a tool like ProofHub, you can automate a lot of things. ProofHub works with FreshBooks and syncs the employee's time sheets with the billing software. It can be used to track time against those projects and tasks.
Track time anywhere
All the time entry you make in time sheets manually or automatically, it is synced between your computer, smartphone or tablet. With a cloud based time tracking tool, you can have a look at timesheets from anywhere and anytime.
You can make accurate projects
By keeping a track of time, you can have a record of how much time was taken by similar projects and create an accurate invoice. Your clients and employees will also be at peace of mind if you are billing through time sheets.
Track of billable hours
Timesheets will let you know how many hours and expenses are yet to be billed. Whenever you start work, you can log hour. Your tool will capture every billable minute and add unbilled hours to an invoice.
If you and your teams are working with time tracking software, it will make sure nothing goes missing. It is of great utility for project managers and organizations who are looking to make their project more flexible and balanced. The more you have a track of time, the better you can bill and get paid.
Creativity, imagination, and innovation. You must be well-acquainted with these words if you are heading a team that is looking for new stuff every now and then. You have set high demands from your team when it comes to creating a new design, writing a fresh piece of content or increasing your user base.
But are you doing justice to your creative teams by simply giving out orders and not providing them an automated platform such as a project management software. It’s high time you must look out for a good project management tool which can make things easier at your workplace. The following article is about essential features you must look for in a creative project management application before you buy one:
1. Easy File Sharing
I am sure your creative team needs a platform where they can seamlessly share files, send and receive attachments, and has an easy access to attachments at any time of the day. With emails, this job is quite messy and takes a lot of time.
A good project management application must have efficient file management features to make the work quicker and faster.
2. Efficient Communication
If you want to improve teamwork in your startup then efficient communication is the key to it. Laborious and unproductive email threads lead to wastage of precious working hours. Moreover, emails cannot facilitate discussions and feedback.
Make sure you invest in a software that lets your team to involve in group discussions and get feedback for a recently uploaded file.
3. Seamless Time Tracking
Time is a crucial factor when it comes to creative work in the business world. An online project management software comes with in-built timer which lets you track the working hours of your team members. This helps you to keep a constant eye on the performance of your team members without a deliberate effort.
Also, this helps your team members schedule their work as per the requirement of the project and meet the deadlines.
4. Custom Workflows
It is a highly recommended feature in every project management software. The reason is simple. Every team has its own unique style of working and the software must be able to provide customized options which fit to the workflow.
Having customized workflows saves a lot of time and help your team members to deliver work with high productivity. Make sure you consider this feature while investing in a project management tool else your team will have to adjust according to the limited options available.
5. Easy Data Reporting
We all know that reporting is painful as it involves consolidation of huge amount of data. That’s why it is important to choose a software that allows you to create reports from real-time data.
The whole idea is that generating reports must not be a burden on your team members. Give them a tool with which they can easily create time sheets and weekly productivity chart which displays their output.
The above are some of the most essential features needed in a project management software which can help you maintain creativity at your workplace. Also, this will help you to build an epic team that delivers highly productive results. If there are any other important features, feel free to share them as comments below.
“What have I been doing with my time? My each day goes without any productive results. I am not growing, I am just passing my each day without anything worthy done.”
Do you often find your work day going out of control? Productivity is important for self-growth and for the organization you work with. It brings self-satisfaction and prosperity. It is all about efficiency. And to get the most out of your day, follow these 4 secrets for more productive days.
Do not get into office politics
Every office has this hot topic to talk about “politics”. Office politics leads to stress and trouble for all. And stress makes people less productive. Try to keep it to a minimum, do not be friendly with your co workers, do not share your personal life or gossip about your boss or manager with anyone. Avoid gossips near water tank and move away from the group where everyone is gossiping. Participate in discussions that are done in a respectful manner. So, be attentive always and do your best to leave the politics at the door.
Kanban is nothing but a management technique that provides visual techniques for keeping the tasks on track, thus making continuous improvements. You can visually schedule your tasks on kanban boards focusing on sustainability and productivity. It can be used by anyone from manager to a business owner to a team member to an individual. Kanban project management software is simple and easy to use, it will save a lot of your time and keep you informed always. From initial stage to negotiation stage to final stage, Kanban boards will visualize your tasks.
Multitasking may seem to sound good but it is killing your brain. When a human brain tries to focus on more than one task it is less productive at that time. You may feel that your performance is being boosted up but actually, you are spoiling your brain in the long run. You are troubling your thought process and lowering your IQ. STOP multitasking now and protect your productivity.
Keep distance from distractions
Phone buzzing, co workers talking, and other noises around may often distract you from your task and leave you in the middle of nowhere. Many times you may want to start it all again and waste the productive hours of your day. Make your control senses strong to not to instantly respond to these distractions when you are at work. Or you can listen to music to filter out those noises and focus on your work. Music can help you isolate from others and be at work.
So, now when you know the secrets of being productive, when are you starting with it? Do not waste your hours anymore and create something awesome. If you want to be really more productive at work, now is the time to start.
The art of communication is the language of leadership. -James Humes
Communication is the most powerful tool when it comes to building strong and productive teams. A good leader must possess powerful communication skills so that he can bridge the gaps between the team members, handle miscommunications, and make the move forward in the best possible direction. So, what’s a good way in knowing whether or not you have communication skills needed to become a good leader?
In this article, you will read about communication secrets every leader must have in order to manage teams effectively.
The entire purpose of business communication boils down to trust. If your team members don’t trust you they would simply put a blind eye to what you say. That’s why it is highly important for every leader to build trust amongst its team before he begins to communicate. Building trust in the team will make your job easier. For instance you believe a project management app is a good way to manage projects and deadlines. But your team will only begin to use it when they have developed faith towards you.
Know your Audience
An effective communication with your team members is possible only when you know them inside out. Once you know your audience then you can accordingly build strategies to convey your message to them. Also, knowing the people around you is an important part of project management as it helps you to decide who can handle a particular role in the best possible way.
Honesty is one such tool which can make your team members trust you both in good times and bad times. On the other hand, you may be able to impress your team for a short-time by being dishonest but in the long-run you are likely to lose the game. Thus, it is highly important for a good leader to make sure he is honest with his team which eventually helps to build trust as well.
Be a Good Listener
Leadership to me means duty, honor, country. It means character, and it means listening from time to time. George W. Bush
If you want to communicate and connect with your team members then make sure your communication is a two-way street. You must pay attention to what your team members are trying to tell you instead of always waiting for your turn to speak. A good leader is an active listener and pays full attention to what the other person has to say.
If you want to explore new opportunities and want your team to fully participate in every project then it is important to be open-minded. As a leader, you must be able to understand the strongest and the weakest team members.
A leader doesn’t rule out the ones with the contradictory opinions instead takes the entire team to the next level where they all can work together.
So, here are the top five secrets of effective communication for leaders for building great teams. Apart from this, don’t forget to use an online project management app which can help you to communicate with remote teams as well.
Everyone on the internet is sharing tips for good project management at their workplace. Good project management can happen through a good task management software. Don’t you think so?
Imagine a situation where you are working on a project and your team is sitting at a different geographical location. Now, you cannot afford to send out emails for every single task. Also, it is impossible to communicate tasks and project requirements over phone.
So, what’s the alternative? A project management software can save you from the trouble of sending and receiving a lot of emails. Using the dashboard of such a tool, your team can keep pace with the requirement of the project and accomplish tasks before the deadline arrives.
The benefits of a cloud-based project management tool aren’t just restricted to managing tasks and deadlines. It is much more than that. In the following article, you will read about why you should switch to a project management application and how it can create a difference to the way you are currently handling work.
Round the Clock Accessibility
The major benefit of an online project management software is its 24/7 accessibility. This allows everyone involved in a project to work from anytime, anywhere provided they have a good Internet connection.
Almost every web based project management application can work on cross-platform which ensures that users can use it on various operating systems and computers. You can also find mobile versions, using which you can manage your projects from your smartphone or tablet.
A good project management software doesn’t require huge capital investment. You can easily buy an online task management software by paying few hundred bucks every month. In fact, you don’t need I.T. specialists to install and use a project management app. Most vendors provide easy technical support to help users fix issues.
Easy Sharing and Collaboration
As already mentioned that a project management software can be accessed from anywhere which makes team collaboration quite easier. Such an online solution makes it feasible for your team members to share files, discuss important stuff and do a lot more. In fact, a cloud-based platform helps keeping everyone in the loop and send out real-time updates and notifications. This feature is quite useful in managing remote teams.
Full Access to I.T. Support
In case of any issue at any point of time, you can easily reach out to the I.T. support. The team is ever ready to address technical glitches and provide you the best solutions. This eliminates the need to keep a technical team at your end because you have access to expert support all throughout the day. to troubleshoot or address technical glitches. For a small business without a technical team that means a lot.
A good project management software works well with popular tools like Zendesk, Google Docs, Salesforce, MailChimp, and a lot of documentation and accounting apps. So, that means importing and exporting files becomes quite easy.
These were some of the key points to remind you that a cloud management software can simplify your life. A good project management tool also acts as a good time tracking software making it easy to track time invested by each user. Avail more benefits of such a platform by installing it right now.
Running a high-performance team in any business culture is a competitive task. Building a team is based on tactics, strategies, skills, and tools that a team and a boss use. Team collaboration is a sign of effective team to bring individuals together so that they perform better. Over the past few years, collaboration is scaling up to new heights. And leaders are investing in tools like project management software to maintain relationships throughout the organization. The best weapon that you can have to win against your competitors is a collaborative team.
“Alone we can do so little, together we can do so much.” HELLEN KELLER
Collaboration helps in creating an environment that would guarantee job satisfaction of an employee. In order to reach a common organizational goal, teams need to harness their strengths, use the right collaboration tools, participate in team building activities, engage into brainstorming and creative intelligence and a good work culture. In this post, we all talk about the tools that are critical and will make the magic happen.
Managing the work
Sometimes, a few tasks are hard to define and you may often have trouble with prioritizing the tasks and managing the tasks. Who does what? What is the project plan for today or for the week?
Tool: ProofHub is a project management software for small teams and large teams. It will let you stay under ultimate control and have a check on all your tasks. It empowers a team to work together, deliver the tasks on time and deliver productive results. You can break the project down into various tasks and assign the tasks to individuals. The teams will know how to execute the tasks and it will allow teams to focus on how to get things done on time.
Every user has different needs, there is a need of making spreadsheets, organizing tasks, saving an important document, presenting information and writing down things.
Tool: Google docs will allow you to make a document of your style, save the information you want to include and format the documents. Google docs can be used to write a resume, draft a project proposal, design a brochure and formalize meeting notes and much more. You can also add comments on the text in the document and people can reply to it there.
Communication is an important part of building team relationships. It is crucial between all team members to make sure that all the relevant ideas are shared between the teams and small queries are answered immediately.
Tool: You can find many communication tools like skype, hangout and much more but ProofHub is a collaboration tool that also builds great communication among teams. It sets a great communication channel for remote and virtual teams for seamless connection. It avoids the need of wasting time in face to face meetings for little discussions and saves a lot of efforts. ProofHub is one place for projects, teams and communication.
Collaboration is an indefinite need of today's teams and these tools will boost all your efforts. It makes teams better and works faster. So, good luck for your efforts.
The job of a project manager is like a roller coaster ride which is full of excitement, stress, fear, chaos and a lot of fun too. Even if you have never single-handedly handled a project, you still know that when the deadlines approaches, the nervousness reaches its peak and the anxiety to complete your work almost doubles. However, one cannot always afford to rely on the last minute adrenaline rush to fetch good results.
Being an amatuer project manager, you will have to take risks, expand your knowledge and skills, make mistakes and then learn from them. This article is not meant for professionals but new project managers who are looking forward to take on the big responsibility.
Work like a NASA Engineer
So, what if you have been handed over a big project and this is your first time? Not a big deal. Take this new challenge like a NASA astronaut, build your focus, and start working on the project. Start with big things first and don’t get stuck in minor details. Make sure you develop a plan first and then make adjustments as and when needed. But don’t forget to work with a pro attitude.
Be Clear about the Goals
Setting goals is the first step in turning the invisible into the visible. -Tony Robbins
Before you begin working on a project, it is important to define goals. Defining your goals clearly will help you to channelize your thoughts, efforts, and time for accomplishing it. But there are few things you need to keep in mind while defining your goals.
It is good to have an ambitious goal but make sure it is genuinely realistic and has a deadline with it. Unrealistic goals and the ones which are not bound by time are never accomplished. On the other hand, a well-defined goal enables you to visualize basic requirements, necessary dependencies, and milestones.
Don’t Ignore Team Collaboration in Project Management
"Coming together is a beginning, staying together is progress, and working together is success." – Henry Ford
You cannot even think of making your plans successful without a team. In fact, you would need a well-collaborated team at every single step of your project from completing tasks, answering clients, satisfying the stakeholders, and so on. However, handling a large team whether in a local environment or remote location isn’t easy.
Using a good collaboration tool can help you in communicating with your team members about every little thing. Also, it makes it easy to share important information with them or track project status.
Take Time to Define Requirements and Estimate Time
Once you have discussed your plan with your team and received customer feedback, now it’s time to get into details. Surveys and feedback will help you know customer requirements clearly, set project milestones, and also estimate the time that would be required to achieve it.
Don’t ignore the importance of time estimation for every task involved in a project. If you haven’t defined deadlines clearly then don’t expect your team members to deliver tasks in time. Deadlines are a powerful method for maximizing team productivity.
I hope the above points will help you handle your new project with vigor and intelligence. Don’t forget to invest in a good online collaboration tool and avail maximum benefits of it.
“Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year — and underestimate what they can achieve in a decade!” – Anthony Robbins
Every week, day, hour, we are losing the most precious asset-Time. No one in the world can bring you back the lost time and no one can add a little extra hours to the time left with us. Sounds too vague. But this is true. We are simply running out of time by every week, day, hour. Everything in the world is bound by time and there’s no option than to accomplish it in a given time-frame.
Now, let’s come to the real world. Time management is the most important aspect of project management. As a manager or business leader, it is your responsibility to keep a check over your employees’ performance and make sure they are utilizing every business hour efficiently.
That’s why a time tracking tool is much-needed to ensure every moment is utilized in the best possible way. The following article will guide you about the benefits of time tracking software for your projects.
1. Facilitates Aggressive Time Tracking
As the name goes, an online time tracking tool enables aggressive tracking of time for employees which eventually helps managers keep employees engaged in different types of projects. With this software, a manager can easily gain deep insight about the way each team member executes his tasks.
This helps the manager to find out how much time is being spent on each task by an employee in a day. This information helps him to improve project workflows and ensure time, money and human resources are being properly allocated as per the requirements of a project.
2. Assign Right Tasks to the Right Person
A project manager can easily identify the working pattern of all his team members. He gets to know the capabilities and skills of every individual working in his team which makes it easier for him to channelize them for maximum productivity and results. This enables him to assign right tasks to the right person so that the entire work gets delivered in time.
For instance everyone in a team cannot with the same speed. Some people need more time to research, understand, and then start working on a project. Tracking individual time will help you to find out whether a person is fit for a particular task or not.
3. Manage Remote Teams with Ease
Managing remote teams is the most crucial part of a project management. Communicating about deadlines, allocating tasks, and tracking individual performance is a daunting task while handling remote teams.
A time tracking tool can take you beyond geographical boundaries and time zones and keep you and your remote team on the same page. You can collaborate with your team easily and centralize their to-do list and attendance system. Delegating tasks remotely is another advantage of time tracking software along with monitoring every little activity of your remote team.
I am sure by now you would have definitely realized the importance of an online time tracking tool for your business. Don’t forget to use it for your next project.
As the technology is growing, projects are getting bigger and bigger. Large projects involve more cost, more planning, and puts whole organization in jeopardy if things are not done on time. Large-scale projects frequently deliver disappointing returns. There are many challenges associated with managing these projects. A project manager has to look after several things to make sure that delivery is on time, value and in a budget. But due to lack of necessary resources, a project manager will have to face several hardships.
Long time ago, project managers used notepads, pen, and a methodology to manage their projects. But now a project management software is becoming a necessity. Today, the software is among the most useful tools for companies in becoming as productive as possible. It is being used for several reasons from project planning, time management, resource allocation and so on.
Here are some secrets of using a project management software for large scale projects. Let’s have a look:
There are a lot of sensitive data project-related information, files, and documents that demand the highest level of security. And a large scale project has a more of data to be kept safe. Online project management software will provide you guaranteed protection for all of your data and information. All the information that will get into the software will be secure and also making sure that all communication and businesses are protected. The software today promises to deliver dynamic solutions for 100% secure transmission and unauthorized admission.
Improved operations of planning
Large scale projects have a complex flow of information and PLANNING is everything for its success. A project management software will define how to achieve the objectives of a project. When the goals are known, building project schedules will be easy and can be done under ultimate control. The software holds the accountability of making clear plans and will help to make budget decisions easier. To plan the tasks and resources you can get an effective roadmap to keep the things on track.
Large scale project cannot work without communication with teams and clients. And a project management software offers instant communication through messaging tool and enables group chat. Everybody can be updated on what is happening within a project and get notified on what’s important on the go.
Every project brings along many changes. You need to have a tool that can quickly modify the scope of a project. An online project management software will help you set clear goals, set deadlines, reduce meeting time, update and assign tasks to team members, and set milestones within seconds. This will help to improve the productivity of team members, and help you to enjoy the positive mood.
Personalize your tools
If you have a system to manage your projects by customizing your files, management becomes simpler. When you are using a software, you can access and share your files in Google drive, Dropbox, and with a host of other work tools from there itself.
The ultimate outcome of using a project management software is a successful delivery of any kind of projects.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.