Planning your project is no longer a mess as in old times. For completing small projects in the house, there is a need for project management plan and a more detailed plan of action. Managers and teams are following the practical ways of managing tasks using a Gantt chart software which helps in displaying the whole schedule of the project and helps in getting the work done on time. Online Gantt chart software is a way to plan the project lifecycle. Creating a project plan needs to be right before it is distributed. There is no point in delivering a plan that has flaws as it will end up looking bad.
Project managers roles and responsibilities include being diligent about the plan they make for their projects to deliver a quality project. So, before you start building your Gantt chart for your project plan, take care of some important process details. Follow the guidelines below to have an easy time in managing the projects.
Define the project timeline
When you are dividing the increments of time for the little tasks in your project, define it wisely. As you split the tasks, make sure your every tasks a start date, end date, and length of time required to complete. If you are using an online Gantt chart software, schedule work or deadlines according to your working hours. This will keep an eye on how your project is progressing.
A sense of accountability
Gantt charts are used to visualize the relationship between various tasks. So make sure you know who is accountable for what tasks and delay in whose activity will impact the progress of the project in what way. An individual should know the importance of completing the tasks from their end so that there are no chances of the entire project getting derailed. Build your Gantt chart in a way that no person be responsible for a project failure.
Account for time off and holidays
Do not forget to consider holidays and time offs when planning the project on Gantt chart software. As if there will be any changes in the project, the end results would be complicated. Also, you may happen to drop a deadline.
No project can succeed without effective collaboration. Gantt charts will also help in setting dependencies as many many people are working towards achieving a common goal. So, if any of the team members happens to not complete the task on time it can create an irreparable loss the overall progress of the project. So note down the individuals involved in completing the tasks and understand the dependency functionality. This can be a huge plan for planning your projects without disturbing the flow of work.
This is everything you might be needing to work on Gantt charts. If you have been struggling with keeping track of projects through online Gantt chart software, these tips are surely going to assist you in making the best plans.
When it comes to solving team collaboration issues, there’s nothing quite like ProofHub, making it the most powerful alternatives to Asana in market. For individuals, team collaboration has always been challenging. Collaboration becomes more complex as teams grow. There are more things to do, more discussions, more queries and more clarifications. Thus, there is a need of a collaboration software in order to get the workflow in the right direction to reduce anxiety and stress in the team.
As an Asana alternative, ProofHub has got everything it is need to lead more happiness and to be more productive. ProofHub is a powerful tool that helps teams do great things together. From project planning to team communication and collaboration, everything becomes super easy with ProofHub. It has lots of amazing productivity features that make ProofHub the best Asana alternative in the market.
Let’s see the unique features of ProofHub:
Speed up the files and document review process, bring clarity in feedback sharing and even keep track of changes made in them. It helps teams save a lot of time during the review and feedback sharing process.
Keep work organized so that people don't have to wonder what they have to work on next and what's pending.
Workflows & Kanban Boards
Workflows and Kanban Boards in ProofHub will simplify the way you manage your tasks by defining their flow and assigning basic or Kanban workflow to them as per your requirement. Move tasks through stages and get better visibility across tasks.
Team collaboration on projects becomes much easy with gantt charts. It makes tracking easy by bringing together everything you need to meet project deadlines. Get a visual timeline for tasks to better plan the projects, manage resources efficiently and stay on track.
Apps for iOS & Androids
Access your projects, complete tasks with the swipe of a finger, catch up on discussions, track time, reply comments and what not with ProofHub mobile.
These amazing features are the reason why ProofHub leads all the other asana alternatives way behind in competition. It will make you meet you work processes and make you more flexible. Start ProofHub free trial now.
Managing a distributed team brings along many challenges but they are quite rewarding if you know what works for the best for your team. Nowadays, working remotely is becoming the trend and a lot of people are looking to outsource their work to professionals across the world. But how?
Often, the process can be confusing and you might feel a stuck half way. To successfully manage a distributed team, you need to develop a working relationship that helps to build trust. It won’t be easy if you are following the wrong techniques. But being free from the office will provide you many benefits as you will have the advantage of hiring the best people regardless of where they stay.
You can run into communication problems due to different time zones and feel the communication differences. You can learn many things from a guide to manage remote teams and work on your weakness. In this article, you can find a collection of important points that can help to overcome the challenges and help you make important decisions in your business.
Set clear roles and responsibilities
When working with distributed teams, there are chances of having confusions related to who will perform what duties and roles. It will be a little difficult to manage the person's working remotely. But if you have a project management software, you can define responsibilities of each team member and assign them tasks according to their roles.
In a distributed team kind of environment, a big problem is related to communication. Due to different timezones communication becomes slower and difficult. Therefore, you need to give your team members a little freedom to make some decisions on their own. This can save things from getting delayed or from going out of hand. In case you see something going wrong, you can always communicate the same. But you have to allow your team to make independent decisions. Don’t discourage decision-making in your distributed teams.
Relying on the right tools
Using right tools will help in managing remote teams and make them ready to take on the projects. Online project management software is the need of today’s remote workers. It makes tasks more effective, makes collaboration much easy and keeps everyone the same page. You can also see how much time is spent on each task and what is the progress of the project. A project management software will bring distributed teams together.
Create a Sustainable Environment
As manager of a distributed team, you will have to create a sustainable environment where the teams can feel free to ask questions, communicate freely, and perform tasks without being micromanaged. If you do not create a trustworthy environment you will lose the faith of your team members. So, create a fun and casual environment, where everyone is respected and treated with dignity.
Distributed team - HELP, HELP, HELP
All the professionals handling distributed teams need to follow a strategy to manage their teams. You will see your work changing completely if you follow the above points. The simple yet effective idea is a project management software, you can have everything under control and fit all your needs.
I always felt being a project manager is such an easy job. All one has to do is to delegate tasks, give out orders, and the work is done.
Being a project manager, I know what it takes to be a good project manager. Giving out orders is just one side of project management. In reality, project management is about making the best use of resources available, meeting deadlines, resolving conflicts, keeping your team members and clients happy, and also ensuring that your career is heading into the right direction.
All this requires a lot of skills for managing people, projects, issues, and budgets. In this article, you will read about important skills every project manager should have:
One of the most important skills every project manager must have is effective communication. A project manager has to fit in various roles while dealing with his team. At times, he has to be bossy and other times he has to be friendly as well.
It is not possible to give out orders and get things done. There will be times when a project manager needs to get down to the level of his team members and give them space to perform. You can use an online collaboration software to collaborate and communicate with your in-house and remote team members.
Another important skill for a project manager is the ability to manage projects and deadlines. For this, a project manager should be able to plan a project, assign roles and responsibilities, and set milestones as well.
A good project collaboration software can easily help managers communicate roles and deadlines to their team members. This helps them to keep a continuous eye on performance of every team member.
Conflicts are bound to happen while working on a project. At times, it can be due to the disagreement between team members or groups of stakeholders.
A project manager knows how to deal with such conflicts and find out a solution that benefits everyone. It is possible by defining expectations and keeping things transparent which will help in avoiding conflicts.
The crucial part of a project manager’s job is the ability to manage time. A project manager must be able to set project milestones properly, communicate it with team members, and also manage his own time.
Using a project management software can help you manage the time involved in managing a project, communicating with your team members, and also managing your own time.
Keeping the Team Spirit Alive
A good project management isn’t just worried about getting the work done in time. He ensures that his team members don’t get bored or lose the spirit to work.
He makes it a point to celebrate every little achievement of his team members. A good project manager knows that motivation is the key to run and manage a big team.
These were some of the must needed skills every project manager should have. They will help project managers to achieve their personal and professional goals in time. Also don’t forget to invest in a good project collaboration software to collaborate with your team seamlessly.
Being a project manager isn’t just about meeting deadlines and satisfying your clients. It is much more than that. A successful project manager knows how to keep his team members happy, manage projects and budget, and help everyone grow beyond their personal limitations.
The question is how to become such a manager who is able to do it all with few simple strokes. Does it take experience or expertise to do this?
Well, the answer is here. Successful project management is about adapting to few right habits which will help you to manage your projects and team properly. In this article, you will read about all those right habits and practices which will help you to become a successful project manager.
Use the Right Technology
Today, it is next to impossible to live and sustain without technology. Whether it comes to managing in-house projects or remote team members, we need the right technology to manage it. That’s why it is important for project managers to make the best use of technology available. This will help you to save a lot of time and efforts.
For instance, you can use a good project planning software to plan your project and share it with other team members as well. This will save you those meetings in which you discuss, share, and then reconsider your plan.
Know your Team Members
As a manager, it is very important to know about the skills and capabilities of your team members. Knowing this will help you allocate the right work to the right person at the right time.
On the other hand, if you are unaware about the abilities of your team members, you will probably end up using these resources badly. So, it is highly important for managers to know about the strengths and weaknesses of every individual working with you.
Learn to Manage Project Issues
You cannot escape from issues and problems while handling a project. A successful project manager knows the right techniques for managing issues that arise during a project. The best way to do is to find some time for addressing issues and finding their problems. However, using a project planning software will automatically lessen the possibility of issues and errors in a project.
A successful project manager will never ignore the issues that arise in projects. In fact, he will make sure he spends quality time to resolve all those issues so that they don’t hinder the growth of a project.
Staying on Top of Expenses
A successful project manager must be able to manage the financial elements involved in a project properly. Good project managers know how to stay on top of the project expenses. Using a budgeting software can help you take control of your finances and budgets properly.
It is important to create a project budget before you start working on a project. This will help you align the project costs with the estimated budget.
The above-mentioned are some of the habits that are much-needed for becoming a successful project manager. Planning and scheduling are the essential ingredients of success in any project. Don't’ forget to use an online project planning software to plan your project properly.
Work management is one of the most daunting tasks. Every manager in this world is always on a hunt to find various methods, techniques, practices or work management software that can help him and his teams manage work. Accomplishing various tasks, managing teams, fostering collaboration, budgeting, streamlining workflow are some of the common challenges that they experience at the workplace. Now, different managers employ different techniques or methods but there are some common practices that are used by most of them in order to manage their work.
Let us have a look at various techniques that can be used for better work management.
Planning is the key
The very first thing that can help you manage the workload is planning how it can be completed in a specific time frame. All the successful managers indulge in extensive planning while working on a project. This includes everything from defining the objectives to the deliverables expected from the team. This also involves how many team members are required in a team, budgeting, cost estimation and the estimated project completion date. Thus, planning is one of the most important factors that can dramatically help you lessen the workload at the workplace.
Break bigger tasks into smaller ones
After the planning is done, the next step is to start taking action on the work for its successful completion. It is a proven fact that there are higher chances of work being completed on time, if it is broken into a number of steps or tasks. It is a psychological hack that lets your brain to think of it as a number of small tasks to completed than a huge iceball of work. So, breaking a project into a number of tasks will surely be of great help to you.
One of the ways that can help you manage work and save time is prioritizing it. Prioritization means managing or arranging work in order of its relative importance. In simpler words, it means deciding what needs to be done first. While working on a project, not every task is of equal importance. Some are important while others urgent.
Prioritizing work can help you put your focus and attention on relatively important tasks. This will not only keep the work on track but will also keep you motivated for completing the remaining tasks as well.
Choose the right work management tool
Now, if you are doing everything on your own, the chances are you will be spending a lot of time doing those tasks all by yourself. This is where an online work management software comes into the picture. Some of the benefits of using a work management tool, like ProofHub, include effective project planning and resource allocation, easy file management and sharing, and tracking project evolution. Moreover, they also contribute in enhanced productivity.
These are the few tried and tested practices and methods that can help you effectively manage work. Moreover, there are other techniques as well that can help you save time and prioritize work. But, in today’s era, employing the right work management tool can do wonders for you.
At ProofHub, there are no reliable hours slipping through the cracks. Do you know why? Because we are keeping a track of every task done on our online time tracking tool. It is an important part of every kind of work, whether you are working for a company or running a business. Time is always going to be on the top of your mind. You can keep an easy track of your employees and determine salary or pay rate. A time tracking app will help you create reports and export to an invoicing tool. You can directly connect your time sheets with other billing software that are integrated with the tool, giving you a simplified experience.
What to look for in your time tracking software?
With just a touch of a button, you can get the latest time records of tasks. If you are in a research mode, make sure your online tracking tool offers you as much as you are spending on it.
It will reflect the success
Time tracking in combination with a proper setup will keep a track of how much time the employees put into a specific task. The 4 main things including employees, time, projects and rates are all kept on track. If you’re using a tool like ProofHub, you can automate a lot of things. ProofHub works with FreshBooks and syncs the employee's time sheets with the billing software. It can be used to track time against those projects and tasks.
Track time anywhere
All the time entry you make in time sheets manually or automatically, it is synced between your computer, smartphone or tablet. With a cloud based time tracking tool, you can have a look at timesheets from anywhere and anytime.
You can make accurate projects
By keeping a track of time, you can have a record of how much time was taken by similar projects and create an accurate invoice. Your clients and employees will also be at peace of mind if you are billing through time sheets.
Track of billable hours
Timesheets will let you know how many hours and expenses are yet to be billed. Whenever you start work, you can log hour. Your tool will capture every billable minute and add unbilled hours to an invoice.
If you and your teams are working with time tracking software, it will make sure nothing goes missing. It is of great utility for project managers and organizations who are looking to make their project more flexible and balanced. The more you have a track of time, the better you can bill and get paid.
Creativity, imagination, and innovation. You must be well-acquainted with these words if you are heading a team that is looking for new stuff every now and then. You have set high demands from your team when it comes to creating a new design, writing a fresh piece of content or increasing your user base.
But are you doing justice to your creative teams by simply giving out orders and not providing them an automated platform such as a project management software. It’s high time you must look out for a good project management tool which can make things easier at your workplace. The following article is about essential features you must look for in a creative project management application before you buy one:
1. Easy File Sharing
I am sure your creative team needs a platform where they can seamlessly share files, send and receive attachments, and has an easy access to attachments at any time of the day. With emails, this job is quite messy and takes a lot of time.
A good project management application must have efficient file management features to make the work quicker and faster.
2. Efficient Communication
If you want to improve teamwork in your startup then efficient communication is the key to it. Laborious and unproductive email threads lead to wastage of precious working hours. Moreover, emails cannot facilitate discussions and feedback.
Make sure you invest in a software that lets your team to involve in group discussions and get feedback for a recently uploaded file.
3. Seamless Time Tracking
Time is a crucial factor when it comes to creative work in the business world. An online project management software comes with in-built timer which lets you track the working hours of your team members. This helps you to keep a constant eye on the performance of your team members without a deliberate effort.
Also, this helps your team members schedule their work as per the requirement of the project and meet the deadlines.
4. Custom Workflows
It is a highly recommended feature in every project management software. The reason is simple. Every team has its own unique style of working and the software must be able to provide customized options which fit to the workflow.
Having customized workflows saves a lot of time and help your team members to deliver work with high productivity. Make sure you consider this feature while investing in a project management tool else your team will have to adjust according to the limited options available.
5. Easy Data Reporting
We all know that reporting is painful as it involves consolidation of huge amount of data. That’s why it is important to choose a software that allows you to create reports from real-time data.
The whole idea is that generating reports must not be a burden on your team members. Give them a tool with which they can easily create time sheets and weekly productivity chart which displays their output.
The above are some of the most essential features needed in a project management software which can help you maintain creativity at your workplace. Also, this will help you to build an epic team that delivers highly productive results. If there are any other important features, feel free to share them as comments below.
“What have I been doing with my time? My each day goes without any productive results. I am not growing, I am just passing my each day without anything worthy done.”
Do you often find your work day going out of control? Productivity is important for self-growth and for the organization you work with. It brings self-satisfaction and prosperity. It is all about efficiency. And to get the most out of your day, follow these 4 secrets for more productive days.
Do not get into office politics
Every office has this hot topic to talk about “politics”. Office politics leads to stress and trouble for all. And stress makes people less productive. Try to keep it to a minimum, do not be friendly with your co workers, do not share your personal life or gossip about your boss or manager with anyone. Avoid gossips near water tank and move away from the group where everyone is gossiping. Participate in discussions that are done in a respectful manner. So, be attentive always and do your best to leave the politics at the door.
Kanban is nothing but a management technique that provides visual techniques for keeping the tasks on track, thus making continuous improvements. You can visually schedule your tasks on kanban boards focusing on sustainability and productivity. It can be used by anyone from manager to a business owner to a team member to an individual. Kanban project management software is simple and easy to use, it will save a lot of your time and keep you informed always. From initial stage to negotiation stage to final stage, Kanban boards will visualize your tasks.
Multitasking may seem to sound good but it is killing your brain. When a human brain tries to focus on more than one task it is less productive at that time. You may feel that your performance is being boosted up but actually, you are spoiling your brain in the long run. You are troubling your thought process and lowering your IQ. STOP multitasking now and protect your productivity.
Keep distance from distractions
Phone buzzing, co workers talking, and other noises around may often distract you from your task and leave you in the middle of nowhere. Many times you may want to start it all again and waste the productive hours of your day. Make your control senses strong to not to instantly respond to these distractions when you are at work. Or you can listen to music to filter out those noises and focus on your work. Music can help you isolate from others and be at work.
So, now when you know the secrets of being productive, when are you starting with it? Do not waste your hours anymore and create something awesome. If you want to be really more productive at work, now is the time to start.
The art of communication is the language of leadership. -James Humes
Communication is the most powerful tool when it comes to building strong and productive teams. A good leader must possess powerful communication skills so that he can bridge the gaps between the team members, handle miscommunications, and make the move forward in the best possible direction. So, what’s a good way in knowing whether or not you have communication skills needed to become a good leader?
In this article, you will read about communication secrets every leader must have in order to manage teams effectively.
The entire purpose of business communication boils down to trust. If your team members don’t trust you they would simply put a blind eye to what you say. That’s why it is highly important for every leader to build trust amongst its team before he begins to communicate. Building trust in the team will make your job easier. For instance you believe a project management app is a good way to manage projects and deadlines. But your team will only begin to use it when they have developed faith towards you.
Know your Audience
An effective communication with your team members is possible only when you know them inside out. Once you know your audience then you can accordingly build strategies to convey your message to them. Also, knowing the people around you is an important part of project management as it helps you to decide who can handle a particular role in the best possible way.
Honesty is one such tool which can make your team members trust you both in good times and bad times. On the other hand, you may be able to impress your team for a short-time by being dishonest but in the long-run you are likely to lose the game. Thus, it is highly important for a good leader to make sure he is honest with his team which eventually helps to build trust as well.
Be a Good Listener
Leadership to me means duty, honor, country. It means character, and it means listening from time to time. George W. Bush
If you want to communicate and connect with your team members then make sure your communication is a two-way street. You must pay attention to what your team members are trying to tell you instead of always waiting for your turn to speak. A good leader is an active listener and pays full attention to what the other person has to say.
If you want to explore new opportunities and want your team to fully participate in every project then it is important to be open-minded. As a leader, you must be able to understand the strongest and the weakest team members.
A leader doesn’t rule out the ones with the contradictory opinions instead takes the entire team to the next level where they all can work together.
So, here are the top five secrets of effective communication for leaders for building great teams. Apart from this, don’t forget to use an online project management app which can help you to communicate with remote teams as well.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.