There were no death marches of time, all projects were delivered on schedule, and we all enjoyed our work. But in this whole process, there was a constant need of overtime to meet the final deliverables, frustration amongst employees and need of keeping track of everything.
Multitasking did become a part of our work culture. Though it is said that multitasking is a problem for all and it will kill your performance and damage your brain, but multitasking with project management software can be done without a fallout. If the software is managed well you can reach your goals faster in a convenient way.
Using an online project management is actually not like switching every second action. It is a strategy to handle the workload. It is essential to switch between tasks periodically but switching quickly is a bad idea. It is quite boring to perform the same task all day and your brain will become complacent producing a lower quality of work. So, there is a need of multi-tasking without the need of losing focus while switching between tasks. And a project management software is the best way to avoid the difficulties that come with changing tasks:
Find good distractions
When you have been working since long on a single task, it becomes difficult to keep the brain alert all the time. And taking breaks is a great way to keep brain focussed in order to avoid being carried away. Project management software will make a list of tasks according to priorities so that when you need a break from one task, you can switch to another knowing its priority. This will not affect your productivity by any means. Also, you will be able to schedule milestones and deliverable due dates all in one place. The schedules can be combined with mobile alerts and will make it easy for management to make changes.
Organized things in a perfect amount
Multitasking is ok but overdoing it can result in nothing being accomplished on time. A little of task A, a little of task B and a little of task C, will not lead to completing anything significantly. Many of us like to juggle a few tasks, while some us believe in doing one task for hours and then move to the next one. Everybody knows their capability as in how many tasks can they complete on their most productive days. So, a project management software will help you to organize tasks according to your capabilities so you do not need to overextend yourself.
Pay attention to the most required
A project management software will make it easy for you to identify which things need more attention. Something or some tasks need to be done before certain jobs and certain things can’t be delayed. You can set priorities on such tasks and complete them before continuing to next job. The productivity of the team will increase if you stop doing what you are doing to complete one of those tasks. You will just need to refocus once. With the help of a software, you can monitor all your processes and remain aware of these tasks to complete them in a smooth manner.
Project management is a challenging task and perhaps one of the most difficult. But when you are using online project management software you can handle the projects easily with easy multitasking. All in all, just remember to use a project management software in order to efficiently manage projects without the headaches.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.