Long ago, project management software comprised of a pen, paper, and methodology. With the advancement in time and technology, online project management tools have become the mandate requirement in the project management landscape.
The benefits of project management tools are boundless. Essentially, they are employed for project planning, resource allocation, task management and tracking progress of tasks in projects. With these benefits, companies can boost their overall productivity and efficiency. Before we jump on to benefits of these tools, let us first talk about the essential functions of these tools.
Essential functions of project management tools:
There’s a plethora of project management tools available in the market. Most often they all share common benefits that companies can appreciate. Following are the common benefits that project management tools offer:
One stop place for everything
Before the advent of project management tools, team members would often struggle to store and save relevant information at one place. There was no way they can access information instantly. Today, almost every project management tool uses cloud technology, therefore accessing and storing project information is easier than ever.
Project management tools have put an end to email-volleyballing which would earlier waste a lot of time and effort. With these tools, team members can create, save and share documents with just a click. This encourages transparency at an organizational level.
When you are working on a project, you will need to interact with team members, managers, and clients to discuss or clarify any doubts. This is where online project management tools come into the picture. These tools encourage communication and collaboration between team members and other decision-makers. With the widespread of internet availability, team members remote or in-house can communicate and collaborate effectively overcoming space and time constraints.
With project management tools, team members can collaborate on projects by features like discussions, chat, online proofing etc. These tools make collaboration quick and seamless.
Task progress and monitoring
While working on projects, it is likely that team members can lose focus or be distracted. Therefore, having a software that monitors and tracks the task-wise and overall progress of projects can be of great help. It will help team members to gain clarity and if required, make changes in their approach for successful completion of tasks in projects.
Online project management tools make use of Gantt charts and reports to show overall progress and task-dependencies in projects. This information, if used wisely can help you meet project deadlines and deliver successful projects.
Choosing the right project management tool might seem overwhelming when you have hundreds of tools to choose from. ProofHub is one such tool that comes loaded with features like Online proofing, Notes, Online discussions, Gantt charts and more that will help you achieve your organizational goals, improve deliverability and rate of success. Therefore, it is the right time to choose an online project management tool for your business
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.