We are a generation of professionals who are constantly looking for ways to make work life easier. Designers are no exception to this ‘smart work approach’. I’m sure every single designer is always looking for ways that could reduce efforts. Anything that could speed up the processes and elevate the levels of productivity is a good investment.
Speaking of which, online proofing system has come to light to serve the exact same purpose. Proofing is an essential part of anything that falls within the realm of designing. The thing about being a designer is that you are hardly ever functioning alone. There are clients who are trying to get in touch with you; waiting to review your work and suggest changes.
In an ideal scenario, everyone will be working together in the same office and be easily reachable. But, we know that’s not how things are these days. A designer can be located in one country while the editorial team and the clients are located in some other country altogether. That kind of arrangement makes communication, which happens to be the backbone of professional world, quite difficult. If reaching out to people, or getting your message through is a challenge in itself, then all the processes will slow down.
Online proofing software come to your rescue and remedy the challenges of communication. You can think of these software as a virtual platform where everyone can share their opinions on creative works without actually having to get in touch with anyone. The system brings people together irrespective of their location or time zone.
One of the reasons why designers need to promote the usage of proofing tool is that it fixes some of the typical issues people face while using email for proofing/reviewing. Emails are time consuming, because every time you make a suggestion, you have to attach the file. Not just that you have to mindful of yours words and make sure they are easy to interpret. The person on the receiving end has to keep tallying the words in an attempt to figure out which words are referring to which part of the design.
Let’s not forget there’s always the risk that someone involved in the reviewing process might accidentally start working on the wrong version of file. This mostly happens when a lot of people are involved. Because, sending a common file to a bunch of people makes it hard to keep everybody on the same page. When you replace emails with an online proofing system, you eliminate the risk of unknowingly working on an older or wrong file version. In proofing tools, tracking review history is a piece of cake. You can keep toggling between previous versions that shows you what all the changes have been made so far. Imagine doing that with an email! It won’t be less than a nightmare.
Those were a few challenges faced by designers that proofing software can fix. Do opt for a good system if you too are a designer.
Sharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time.