Ensuring that the workload is equal and fair for everyone is an important part of management. Too much work. Too many deadlines. Inadequate work allocation. Daily overtime. And many more. If you have employees who is always complaining such things then you are definitely not doing your duty of managing the team’s workload. Make sure that there is no issue of workload allocation in your team’s as there is a big significance of your teamwork on overall productivity. You need to get to the root of the problem, understand your team members and work together on increasing productivity.
However, when the business starts to grow, it demands more manpower as the workload increases and due to heavy workload team members may feel difficult to cope with. Therefore, it is important to have a balance on your team’s workload with the help of a work management system. Here’s how you can maintain the balance: 1. Prioritize your tasks The first key to allocating your team’s workload is prioritizing your tasks. Start from the top of your list and prioritize according to your important and urgent tasks. In an online work management system, you can set a list on the basis of how important a task is to your goals. The first tasks on the list that is of highest priority should be assigned to the associated person who should complete it. Finding the right balance when prioritizing tasks is important for maintaining the team’s workload. You need to have the vision to know what is the priority and not to prioritize tasks at an unnecessary level. 2. Review your team’s current workload If you are not aware of the workload of your team, possibly you cannot manage it. Be sure of who is available for the week before you assign them the tasks and what are there already in hand tasks. Also, be clear about who is on your team and use reports from your work management system to know who is working on which tasks. 3. Have a friendly conversation Before you come to a decision regarding any tasks, have a friendly and frank conversation with your team. Discuss the gaps that may affect their performance and follow a strategy with a managerial mindset. Have a personal and honest conversation that will help in creating a balance, removing any barriers and get the most out of your overworked employees. Show them the leadership love and care and they will be more motivated to work and carry the pressure with joy. 4. Review their skills and absences A better way to manage your team’s workload is to have knowledge of when are they going to be around. Know their schedule, talk to them about upcoming holidays, include their plans on your list and accordingly assign the tasks. Also, review what are their skills and what they are capable of. Make sure their knowledge is up to date and they will be able to work on more projects with their skills. Track and balance workload using ProofHub With the above tips and using a work management system like ProofHub, you can manage the workload equally across the team and help your employees stay within timelines.
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AuthorSharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time. |