Task Management Software Features to Skyrocket Your Performance Every project manager has loads of responsibilities - meetings, planning and scheduling tasks, managing budgets and analyzing reports to name a few. On a busy day, things become more overwhelming. Perhaps, this is the reason task management software works as a lifesaver for managers. In fact, 87% of companies use project management software to increase their performance. There are hundreds of project management software solutions available worldwide yet only a few of them consist of quality features. Let’s understand the key features of an effective project management solution: 1. Planning and Scheduling of Tasks Every manager knows the importance of planning. In fact, there are thousands of articles and books written in its importance. Therefore, planning is a key feature of a good management software. The next most important feature is scheduling. A project manager has to schedule a task according to its priority and deadline. In scheduling, as step one is completed and taken to the next stage, a notification pops up on the tool. Some other important sub-features include shared calendar, priority sheet and timer to name a few. Simplify task management to achieve desired success. Try ProofHub! 2. Attachment of Documents You are surely not sharing all your documents with every team member. Are you? A manager needs only a set of final documents. Therefore, an effective task management software is one in which every team member can easily share documents with each other. In addition to this, a project management tool should have easy and quick access to data. And, it should be comprehended enough to share the data in just a few clicks. 3. Collaboration Only a productive team collaboration software can handle hundreds of people working on specific tasks. As you know, every team works collaboratively in order to complement their targets, there is a need for an organized and quick communication channel within the management tool. White labeling is another feature offered by several project management tools. It gives you the access to create a branded sign-in page, set a theme, add colors, and even the logo of your company. 4. Reporting To complete a project successfully, you need to know your shortcomings and issues in order to fix them quickly. For a thorough analysis of the issues, your management tool must obtain at least two things - a sorted reporting system and an easy-to-use workframe. The best project management software also assists the team in creating and managing customized reports. A sorted report flow offers a quick yet efficient overview of how the project is going on and the performance of your team. And, if there is a negative trend, you can easily take immediate actions. 5. Multilingual A project management tool may be used in several countries. Yes, you probably need a management tool that can perform all the activities from managing tasks, developing priorities to collaborating and reporting work. However, your task management tool should also have a multilingual feature. With this, the tool will be used even by the foreign nationals. Giving you an interface containing different languages surely makes the management reliable. A team progresses only when it has the right tool in hands. There is a range of management tools available out there, so picking the right one is important. Know the needs of your project and then look for the top task management tools in the market. Once you have done your homework, choosing the right tool won’t be tough. So, get started!
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AuthorSharon Thomson is a project management expert and writer. Through the years she has written about a myriad of project management topics and has successfully managed countless projects on her own. A big believer in ‘work smarter, not harder’ philosophy; Sharon keeps including her own personal lessons in her writing from time to time. |